Move in Inspection App runs structured move in inspections across every site. Inspectors complete forms on a phone or tablet, capture photo and voice evidence on each move in, and raise corrective actions the moment something fails. Managers see move in compliance status, open issues, and performance across every site in real time.
Move in Inspection App runs a structured move in inspection covering structure, walls, and ceilings, damp, mould, and leaks, electrical and gas safety, fixtures, fittings, and appliances, and safety devices and egress, with a photo and a sign-off required on each point. Without a system, move in findings live on paper and in chat. A move in fault such as structural crack or damp slips through. An audit then means rebuilding move in evidence from folders.
Move in Inspection App keeps one record per move in and per site, with photo evidence and a named sign-off. Each move in finding is tracked to verified closure. Property and facilities managers see move in completion and overdue actions across the real estate & property management portfolio. Every move in record proves what was checked, when, and by whom.
What to Include in a Move in Inspection App?
A comprehensive move in inspection covers the key areas that affect operations and compliance. Run move-in inspections with condition checks, photo evidence, and signed tenant acknowledgements. Your inspection should include sections for structure, walls, and ceilings; damp, mould, and leaks; and electrical and gas safety, evidence capture, pass/fail or scoring criteria, corrective action assignment, and sign-off, so that nothing is missed and every inspection finding is traceable.
How to Use Move in Inspection App
A consistent routine keeps move in inspections reliable across every site. Follow these steps to run an effective inspection:
Open the assigned move in template on a phone or tablet and confirm the site, move in, date, and inspector.
Work through each section, marking items pass or fail and recording the condition of the move in.
Attach a photo or voice note for any finding, especially structural crack or damp, electrical or gas hazard, broken fixture or appliance, missing smoke or CO alarm.
For every failed move in item, raise a corrective action with an owner, severity, and due date.
Sign off the move in form. The move in report generates automatically and syncs to the multi-site dashboard.
What Does a Move in Inspection Cover?
A move in inspection covers structure, walls, and ceilings, damp, mould, and leaks, electrical and gas safety, fixtures, fittings, and appliances, and safety devices and egress. Property and facilities managers capture a photo and a reading on each move in point. They work offline where signal is poor, then sign the move in round off. So every move in record proves what was checked, when, and by whom.
What Gets Checked
Structure, walls, and ceilings
Damp, mould, and leaks
Electrical and gas safety
Fixtures, fittings, and appliances
Safety devices and egress
Common Defects It Surfaces
Structural crack or damp
Electrical or gas hazard
Broken fixture or appliance
Missing smoke or CO alarm
Blocked egress
Evidence Captured
Room condition photo
Meter reading
Defect log with location
Templates align to landlord safety rules, local building bylaws.
How Move in Inspection App Runs a Move in Inspection
Step 1
Define and Deploy
Build the move in template with objective pass-fail criteria and schedule it to mobile teams.
Step 2
Capture and Verify
Inspectors run the inspection with photo evidence on each finding, such as structural crack or damp, electrical or gas hazard, broken fixture or appliance, missing smoke or CO alarm, and failed items raise corrective actions.
Step 3
Report and Improve
Dashboards built on verified move in data reveal recurring patterns on the move in across every site.
See the AI Behind Move in Inspection App
Everything your field team records during move in inspection, from photos and voice notes to sign-off, InspectWrk turns into a finished report automatically. Faster, more accurate, and without the retyping.
Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
InspectWrk integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Built to Handle Any Challenge
From data collection to compliance: see how teams use InspectWrk for every use case.
What Move in Teams Fix When Inspections Move Off Paper
Move In work breaks down the moment evidence leaves the form. These are the problems Move in Inspection App is built to remove, and what the team gets back when it does.
Move In checks signed off on paper with no proof the move in was actually checked
A move in inspection is ticked off on a paper form. Weeks later someone asks whether the move in was actually checked, and whether structural crack or damp, electrical or gas hazard, broken fixture or appliance, missing smoke or CO alarm were looked at. Nobody can say for certain the move in passed.
Problem
Move In checks recorded on paper with no evidence attached
No way to confirm structural crack or damp, electrical or gas hazard, broken fixture or appliance, missing smoke or CO alarm were actually inspected
Move In findings re-keyed into a spreadsheet, with errors and delay
Solution
One digital move in form with required fields and validation
Photo, GPS, and timestamp on every move in check
Move In findings sync to the dashboard, no re-keying
Move In issues get logged, then quietly forgotten
A failed item is noted during a routine inspection. Nobody owns it, no date is set, and the next inspection finds the same problem on the same move in. The move in issue is logged, not closed.
Problem
Failed move in items noted but never assigned to anyone
No due date on a move in fix, so nothing is ever overdue
The move in fix is marked done with no proof it happened
Solution
Every failed move in item becomes an owned corrective action
Closure needs a move in verification photo before sign-off
Overdue actions escalate automatically
You find out about a move in problem from a complaint
There is no live view of move in status across sites. The first sign that something failed on the move in is a client call or an incident, by which point the problem is already public.
Problem
No live view of move in status across sites
Move In problems surface as complaints, not as data
Move In risk is invisible until it becomes an incident
Solution
Live multi-site dashboard of move in completion and open issues
Move In risk scoring flags sites trending to failure
Configurable dashboards filter move in results by site and date
Frequently Asked Questions
What does Move in Inspection App check on a move in inspection?
Move in Inspection App runs a structured move in inspection covering structure, walls, and ceilings, damp, mould, and leaks, electrical and gas safety, fixtures, fittings, and appliances, and safety devices and egress. Each point is captured on mobile with a photo and a reading, and a named inspector signs the round off before it can close. The same template runs on every site, so property and facilities managers work to one standard rather than a version that drifts between locations. Every record proves what was checked, when, and by whom, so the evidence is ready long before an assessor asks for it.
Which move in defects matter most, and what happens if they are missed?
The inspection targets the move in failures that matter most: structural crack or damp, electrical or gas hazard, broken fixture or appliance, and missing smoke or CO alarm. Left unchecked, a fault such as structural crack or damp can mean downtime, a safety incident, or a failed audit, so every finding becomes an owned task with a deadline. It stays open until photo proof of the repair is reviewed, and repeat problems are flagged so property and facilities managers fix the cause rather than the symptom. Prioritising by severity means the most serious issues are handled first, not whichever was reported loudest.
Which standards does Move in Inspection App support for move in work?
Move in Inspection App keeps move in checks aligned to landlord safety rules and local building bylaws. The photos and readings each standard expects are required fields, so an incomplete check cannot be closed and a gap is caught before an assessor finds it. When a review is due, property and facilities managers pull the records for the site in scope with one search instead of rebuilding them from folders. Retention and history stay searchable, so proof remains defensible at any point, not only on the day of an audit.
Can teams run move in checks offline and across multiple sites?
Yes. Move in Inspection App is offline-first: teams complete move in checks on iOS or Android with no signal, capturing photos and the evidence each check requires in the field. Each record syncs automatically when the connection returns, with its timestamp intact, and the same template runs on every site. So property and facilities managers get a live view of what is complete, overdue, or failing per location, and a weak connection in a plant room or basement never costs a round or loses a photo.
What evidence proves a move in inspection was completed?
Every completed move in inspection carries room condition photo, meter reading, and defect log with location, a GPS location, a timestamp, and a named sign-off. Because the evidence is captured during the round rather than typed up afterwards, property and facilities managers can show exactly what was checked, when, and by whom. When an assessor or client asks, the record exports in seconds as a branded PDF or a searchable history, so proof never depends on someone remembering where a photo was saved or which folder holds last quarter's records.
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