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AED Inspection Software
AED inspection software for teams responsible for keeping automated external defibrillators ready to use across every site. InspectWrk turns your AED checks into a scheduled mobile routine that records readiness, battery and pad expiry, condition, and accessibility, captures a photo against each finding, and tracks any defect to a verified fix. It helps you document AED inspections against your organisation's procedures and applicable requirements; it does not guarantee compliance, which depends on the rules that apply to you.
Works OfflineiOS & AndroidFree Setup & Onboarding
4.5/5TrustpilotBased on 3,987 reviews
Quick Answer
AED inspection software is a mobile-first system for scheduling and recording checks on automated external defibrillators (AEDs), so each unit is proven ready to use. An AED inspection confirms the device is present and accessible, the readiness indicator is showing ready, and the battery and electrode pads are in date, then logs the condition of the cabinet, signage, and accessories with photo evidence.
Available on Mobile
Run AED Inspection on the InspectWrk Mobile App
Inspect on iOS and Android with no internet required. Capture photos, let AI flag defects, and generate audit-ready reports in the field.
What Is AED Inspection Software, and How Do Health & Safety Teams Use It Across Multi-Site Operations?
Without a system, AED checks live on a laminated card taped inside the cabinet, or in a spreadsheet no one updates. A battery or a set of pads expires unnoticed. A unit is moved and the location record drifts. When it matters most, no one can prove the device was inspected, and an out-of-date AED is a serious risk in an emergency.
Before and After InspectWrk
What changes once aed inspection software runs on one mobile-first platform.
Before InspectWrk
- AED Inspection checks are ticked on paper or in chat with no timestamped photo proof tied to the asset or location.
- Failed aed inspection items age in email with no named owner, due date, or proof the fix ever happened.
- Each health & safety site emails its own aed inspection summary, so leadership reconciles spreadsheets instead of seeing live risk.
- Inspectors skip photos or defer aed inspection entries when basements, plant rooms, or remote health & safety sites lose signal.
- AED Inspection audit packs are rebuilt by hand from folders, drives, and email threads before each health & safety review.
After InspectWrk
- Every aed inspection record carries inspector identity, timestamp, and required photos before sign-off.
- Each failed aed inspection item becomes a tracked task with a severity, an owner, and photo-verified closure.
- Live dashboards show aed inspection completion, overdue findings, and SLA breaches for every site at once.
- AED Inspection rounds run fully offline and sync the moment connectivity returns, with no re-keying.
- Branded PDF exports and a searchable aed inspection history assemble the audit pack in minutes.
How Does a AED Inspection Cycle Run from Field Capture to Audit-Ready Reporting?
Health & Safety rollout follows a measured sequence: prove the inspection layer on one cluster of sites, then scale templates and dashboards before the next audit or contract review.
- 1
Schedule the AED Checks
Register each AED by location and set its inspection cadence, so every unit is due on a schedule rather than checked when someone remembers.
- 2
Inspect the Unit on Mobile
Field teams run the guided AED check on iOS or Android, confirming readiness, battery, pad expiry, condition, cabinet, signage, and accessories.
- 3
Capture Evidence
Each check captures a device or status photo, battery and pad expiry, and a cabinet or location photo, with a named sign-off, so the record proves the unit's state.
- 4
Record and Correct Defects
A defect becomes an owned corrective action with a due date, and stays open until the fix, such as a new set of pads or a battery, is verified with evidence.
- 5
Report AED Readiness
Completed checks and closed defects roll up to live dashboards and dated reports, so managers can show AED readiness across every site.
What an AED Inspection Covers
An AED inspection confirms an automated external defibrillator is present, accessible, and ready to use. InspectWrk turns the check into a scheduled mobile routine covering the readiness indicator, battery, electrode pad expiry, physical condition, cabinet, signage, and accessories, capturing photo evidence against each item and tracking any defect to a verified fix, so every AED record shows what was checked, when, and by whom.
What Gets Checked
- AED present at its designated location and accessible
- Readiness or status indicator showing ready
- Battery status and installation or expiry date
- Electrode pad type and expiry date
- Physical condition, cabinet, and signage
- Accessories present, such as scissors, gloves, and a razor
Common Defects It Surfaces
- Expired or nearing-expiry electrode pads
- Flat, missing, or out-of-date battery
- Readiness indicator showing a fault
- AED moved from its designated location
- Cabinet damaged or access obstructed
Evidence Captured
- Device and readiness-indicator photo
- Battery and pad expiry evidence
- Cabinet or location photo with a named, timestamped sign-off
Templates align toyour organisation's AED proceduresthe AED manufacturer's maintenance schedule
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, InspectWrk does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
InspectWrk integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
What Changes for Operations Directors, Compliance Managers, and Site Leads?
What changes once aed inspection software is standardised on InspectWrk.
- Facilities and safety teams get one live view of AED readiness across every site, with a documented inspection history for each unit.
- Field teams run AED checks on mobile with offline capture, so a flat battery or an expired set of pads is caught and logged on the spot.
- Nearing battery and pad expiry dates are flagged before they lapse, so a unit is never found unusable in an emergency.
- When a reviewer asks, the dated inspection record for any AED or site exports in minutes, not after searching cabinets and spreadsheets.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“InspectWrk transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move AED Inspection Off Paper?
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Which AED Inspection Checklist Templates Should You Try First?
Get started with inspection and audit checklist templates.
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Safety Inspection Checklist
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Incident Report Form
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Electrical Safety
Arc Flash Label Inspection Checklist
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Electrical Safety
Grounding & Bonding Inspection Checklist
Inspect grounding and bonding systems: grounding conductors and electrodes, bonding connections, equipment grounding, continuity, corrosion, and panel connections.
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Which AED Inspection Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Frequently Asked Questions About AED Inspection Software
What does an AED inspection check?
An AED inspection confirms the unit is present at its designated location and accessible, the readiness or status indicator is showing ready, and the battery and electrode pads are in date. It then records the physical condition, the cabinet or enclosure, signage, and accessories such as scissors, gloves, and a razor. In InspectWrk each item is captured on mobile with a photo and a named sign-off, and the check runs on a recurring schedule, so a unit is proven ready rather than assumed ready.
How does it track battery and pad expiry?
InspectWrk records the battery status and the electrode pad expiry date on each unit, and flags a nearing expiry before it lapses, so a replacement is ordered and fitted ahead of time rather than discovered flat during an emergency. Expiry dates are visible per unit and across the portfolio, so a site with pads due next month stands out on the dashboard, and the record shows exactly when each battery and set of pads was last checked and replaced.
Does AED inspection software make us compliant with AED regulations?
No. AED requirements vary by jurisdiction, organisation, and the rules that apply to your sites, and your team stays accountable for meeting them. InspectWrk gives you a documented, auditable way to run the inspections, capture the evidence, and close out the defects behind that work, aligned to your own AED procedures and the manufacturer's maintenance schedule. It records what was checked, when, and by whom, so you can show an inspection was done, but it does not guarantee compliance or replace your accountable managers.
Can teams run AED checks offline and across multiple sites?
Yes. InspectWrk is offline-first, so teams complete AED checks on iOS or Android with no signal, and each record syncs when the connection returns with its timestamp and author intact. The same check runs on every site, so facilities and safety teams get one live view of which units are ready, due, overdue, or failing per location, without waiting for a site to email a report or update a spreadsheet.
How are AED defects and corrective actions handled?
A failed check, such as an expired set of pads or a fault on the readiness indicator, becomes an owned corrective action with a due date, routed to a named person. It stays open until the fix is done and a reviewer verifies it with photo evidence, so a unit is only marked ready again on proof rather than a verbal all-clear. Recurring problems are visible across the estate, so teams can address a pattern, such as pads lapsing at particular sites, at the cause.
Does it work with our asset register or other systems?
Yes. InspectWrk runs alongside the systems you already use. AED records and expiry data can flow into a CMMS or an asset register through the API, so those systems hold verified field data instead of re-keyed notes. InspectWrk owns the part they were not built for: scheduled offline checks, photo evidence against each item, expiry tracking, and a fast, audit-ready record, so your team adds the AED inspection layer without duplicating the asset list.
Still Running Inspections and Audits on Paper?
Book 30 minutes to discuss your challenges and see how InspectWrk digitizes operations with mobile apps, automated reporting, and real-time dashboards.