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PPAP Checklist
Use this ppap checklist to check part and supplier information, design records and engineering changes, process flow and PFMEA, control plan and measurement system analysis, dimensional, material, and performance results, and initial process studies and laboratory documentation, recording pass, fail, or N/A and capturing a photo on anything that needs proof.
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Run the PPAP Checklist on the InspectWrk app instead of paper. Inspectors capture photo evidence, work offline, and assign corrective actions on the spot, and the report generates itself the moment the inspection is signed off.
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PPAP Checklist
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Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
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Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
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- Filter findings by site, severity, or corrective-action status
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Frequently Asked Questions
What is a PPAP checklist used for?
It is used by a supplier to prepare, review, and submit a Production Part Approval Process package so a customer can approve a production part. It works through the required evidence in order: part and supplier information, design records and engineering changes, the process flow, PFMEA and control plan, measurement system analysis, dimensional, material, and performance results, initial process studies, samples, and the Part Submission Warrant. The goal is a complete, consistent package that the customer can approve without another review cycle.
How is a PPAP checklist different from a general quality checklist?
A general quality or inspection checklist checks whether work or a product meets standards day to day. A PPAP checklist is specific to approving a production part before mass production: it assembles the design, process, measurement, and results evidence into a submission package for customer sign-off. It does not replace routine quality checks; it is the one-time approval workflow that proves a part and its process are ready. The two serve different purposes and should stay separate.
Which PPAP elements and submission level are required?
That depends on the customer and the applicable industry framework, so this checklist does not present a single submission level as universally mandatory. It covers the common PPAP elements, from design records and PFMEA to the Part Submission Warrant, and prompts you to confirm the submission level with the customer. Always verify the specific required elements, level, and any customer-specific requirements against the applicable customer PPAP requirements before submitting.
Who prepares and approves a PPAP submission?
The supplier's quality and process engineers usually prepare the PPAP package, often with support from APQP or PPAP coordinators and production. The customer's quality team reviews the submission and grants full approval, interim approval, or rejection. Recording who compiled each element and the customer's decision, along with any outstanding actions, keeps the submission accountable and makes future part or process changes easier to manage.
What is a ppap checklist?
Quick Answer
A PPAP checklist helps a supplier prepare, review, and submit a complete Production Part Approval Process (PPAP) package for customer approval of a production part. It works through the evidence the customer expects: part and supplier information, design records and engineering changes, the process flow, PFMEA and control plan, measurement system analysis, dimensional, material, and performance results, initial process studies, and the Part Submission Warrant. The required elements and submission level depend on the customer and industry framework, so they should be confirmed against the applicable customer requirements.
A PPAP checklist is a preparation and review tool for a supplier assembling a Production Part Approval Process submission. Rather than a general quality inspection, it follows the approval workflow for one production part: gathering design records and engineering-change documents, confirming the process flow, PFMEA, and control plan are consistent, including measurement system analysis and dimensional, material, and performance results, and completing the Part Submission Warrant for customer approval. PPAP terminology, the required elements, and the submission level can depend on the applicable customer and industry framework, so any specific requirement should be confirmed against the customer's own PPAP requirements rather than assumed to be universal.
Why PPAP submissions get rejected
PPAP submissions often come back because the package is incomplete or inconsistent. The control plan does not match the PFMEA, dimensional results are missing for some characteristics, the measurement system analysis is not included, or the Part Submission Warrant is filled in without the evidence behind it. Each gap means another review cycle, and the production part cannot ship until the customer approves.
A structured PPAP checklist prevents that by working through every element in order, keeping the process documents consistent, and confirming the results and warrant are complete before the package is submitted.
Before and After InspectWrk
Before InspectWrk
- Line and machine inspection logs sit in Excel files on individual desktops.
- Ppap checks are ticked on paper without photo evidence per finding.
- Non-conformances surface during the ISO 9001 audit, not when the deviation actually happened.
After InspectWrk
- Quality engineers complete the inspection in the app with photo evidence at the ppap, even offline.
- Managers see open findings, closure status, and the applicable customer PPAP requirements, the AIAG PPAP manual where it applies and your quality management system procedures evidence live on one dashboard.
- Recurring shopfloor defects flag automatically so root cause is fixed before the next batch fails.
Why is a ppap checklist important?
A complete, well-organised PPAP package gets a production part approved without delay:
- Gives the customer the evidence they need to approve the production part
- Keeps design records, process documentation, and results consistent with each other
- Surfaces missing elements before submission, not during customer review
- Documents the submission level, status, and any outstanding actions
- Creates a repeatable record for future part or process changes
What should be included in a ppap checklist?
A complete PPAP checklist works through the evidence package in the order the customer reviews it:
Part information and design evidence
Confirm the part and its design basis:
- Part and supplier information and the agreed submission level
- Design records and engineering-change documents
- Customer engineering approval where it is required
Process and measurement evidence
Show the process is capable and controlled:
- Process flow diagram, PFMEA, and control plan
- Measurement system analysis for the gauges used
- Initial process studies and qualified laboratory documentation
Results, samples, and submission
Provide the results and complete the warrant:
- Dimensional, material, and performance results
- Sample production parts, master sample, and checking aids
- Part Submission Warrant with the submission level, status, and customer approval
How do teams use a ppap checklist?
Work through the PPAP package in order:
- Confirm the part, customer, and submission level
- Gather design records and engineering-change documents
- Assemble the process flow, PFMEA, and control plan
- Add measurement system analysis and dimensional, material, and performance results
- Include production samples, master sample, and checking aids
- Complete the Part Submission Warrant and record the customer's decision
See how this checklist fits into PPAP software and Manufacturing quality control software.
This checklist runs as a mobile inspection app that works fully offline on site, with AI-powered defect detection on every photo. To see it on your own workflows, talk to our team.