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Internal ISPS Audit
Use this internal ISPS audit to review internal audit scope and procedure, ISPS code requirements and certification, ship security plan (SSP), port facility interface and PFSP, ship, company and port facility security officers, and security levels and response, capturing photo evidence per finding and tracking each fix through to closure.
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Internal ISPS Audit
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- Comment on findings without leaving the inspection
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- Filter findings by site, severity, or corrective-action status
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Frequently Asked Questions
How is a scheduled internal ISPS inspection different from a general inspection?
It is scoped to the scheduled cadence and controls that ship security officers and company security officers, port facility security officers, masters and senior officers, internal ISPS auditors and verifiers run, not a one-off handover walk. It prompts the Ship Security Plan, security levels, access control, restricted areas, security equipment, drills, incident reporting and security records, watching for unresolved non-conformities, lapses in access control or restricted-area management, and overdue corrective actions, records pass, fail, or N/A with objective evidence such as security records, drill reports, Declarations of Security and equipment test logs on critical items, and raises corrective actions with owners before sign-off. Run in InspectWrk, the record is timestamped and rolls into trend reports so repeat failures surface before the next audit.
What do ship security officers and company security officers, port facility security officers, masters and senior officers, internal ISPS auditors and verifiers check on it?
They work through each checkpoint to verify the ship security system against the ISPS Code and the approved Ship Security Plan, confirm security duties and arrangements, document objective evidence and track corrective actions, confirm the required controls are in place, and capture objective evidence such as security records, drill reports, Declarations of Security and equipment test logs on anything that fails or needs proof. Priority failure modes include unresolved non-conformities, lapses in access control or restricted-area management, and overdue corrective actions. Each checkpoint takes pass, fail, or N/A, and a failed item stays open until the fix is verified.
What evidence does it require?
It expects objective evidence such as security records, drill reports, Declarations of Security and equipment test logs, plus security records, drill reports and Declarations of Security on failed or critical items, so findings rest on proof rather than memory. Records support the ISPS Code and SOLAS chapter XI-2, the approved Ship Security Plan and, for the ship-port interface, the Port Facility Security Plan and applicable flag State, Recognized Security Organization and port State requirements, and every photo, note, and sign-off stays attached to the inspection instead of living in chat threads.
What does the internal ISPS audit cover?
The internal ISPS audit covers internal audit scope and procedure, ISPS code requirements and certification, ship security plan (SSP), port facility interface and PFSP, ship, company and port facility security officers, and security levels and response. On each checkpoint, ship security officers and company security officers record pass, fail, or N/A, add a photo on anything that needs proof, and raise a corrective action with an owner and due date. Run in InspectWrk, the inspection is timestamped, traceable to whoever completed it, and exports as a single transport, logistics & warehousing report aligned to the ISPS Code and SOLAS chapter XI-2, the approved Ship Security Plan and, for the ship-port interface, the Port Facility Security Plan and applicable flag State, Recognized Security Organization and port State requirements.
What is an internal ISPS audit?
Quick Answer
An internal ISPS audit is the structured inspection used to verify the ship security system against the ISPS Code and the approved Ship Security Plan, confirm security duties and arrangements, document objective evidence and track corrective actions that transport, logistics & warehousing teams use to check the key inspection points, assign owners to any failures, and close them with photo proof. Completed in InspectWrk, it is timestamped, works offline, and exports as an audit-ready transport, logistics & warehousing report for the ISPS Code and SOLAS chapter XI-2, the approved Ship Security Plan and, for the ship-port interface, the Port Facility Security Plan and applicable flag State, Recognized Security Organization and port State requirements.
An internal ISPS audit is the structured inspection used to verify the ship security system against the ISPS Code and the approved Ship Security Plan, confirm security duties and arrangements, document objective evidence and track corrective actions that transport, logistics & warehousing teams use to check internal audit scope and procedure, ISPS code requirements and certification, ship security plan (SSP), port facility interface and PFSP, ship, company and port facility security officers, and security levels and response, capture photo evidence, and track corrective actions to closure. Its job is to verify the ship security system against the ISPS Code and the approved Ship Security Plan, confirm security duties and arrangements, document objective evidence and track corrective actions.
Why are internal ISPS audit inspections still chased on WhatsApp?
Ship Security Officers and Company Security Officers and Port Facility Security Officers still miss unresolved non-conformities, lapses in access control or restricted-area management, and overdue corrective actions when rounds are ticked without objective evidence such as security records, drill reports, Declarations of Security and equipment test logs.
Without security records, drill reports and Declarations of Security, teams reconstruct the evidence from phones instead of proving the ISPS Code and SOLAS chapter XI-2, the approved Ship Security Plan and, for the ship-port interface, the Port Facility Security Plan and applicable flag State, Recognized Security Organization and port State requirements readiness.
Before and After InspectWrk
Before InspectWrk
- transport, logistics & warehousing inspections for internal ISPS audit happen on paper or in WhatsApp threads, with no timestamp and no photo evidence.
- Internal ISPS audit checks are recorded on paper without photo evidence per finding.
- You find out about an internal ISPS audit issue from a client complaint or an auditor, not from your own team in real time.
After InspectWrk
- Ship Security Officers and Company Security Officers complete the inspection in the app with photo evidence at the internal ISPS audit, even offline.
- Managers see open findings, closure status, and the ISPS Code and SOLAS chapter XI-2, the approved Ship Security Plan and, for the ship-port interface, the Port Facility Security Plan and applicable flag State, Recognized Security Organization and port State requirements evidence live on one dashboard.
- Overdue corrective actions escalate automatically so the fix happens before the next transport, logistics & warehousing audit.
Why is an internal ISPS audit important?
It helps ship security officers and company security officers and supervisors keep transport, logistics & warehousing work consistent, safe, and auditable, with the evidence needed for the ISPS Code and SOLAS chapter XI-2, the approved Ship Security Plan and, for the ship-port interface, the Port Facility Security Plan and applicable flag State, Recognized Security Organization and port State requirements:
- Cover the full inspection:structured checks across internal audit scope and procedure, ISPS code requirements and certification, ship security plan (SSP), and port facility interface and PFSP surface unresolved non-conformities, lapses in access control or restricted-area management, and overdue corrective actions before they reach handover, audit, or the next shift.
- Document transport, logistics & warehousing findings with the right proof:capture objective evidence such as security records, drill reports, Declarations of Security and equipment test logs on every issue so nothing rests on memory.
- Track transport, logistics & warehousing fixes to closure:each failure becomes an action with an owner, a due date, and a re-inspection that confirms it is done.
- Stay audit-ready:keep one timestamped record for the ISPS Code and SOLAS chapter XI-2, the approved Ship Security Plan and, for the ship-port interface, the Port Facility Security Plan and applicable flag State, Recognized Security Organization and port State requirements you can export instead of rebuilding it from scattered photos and spreadsheets.
What should be included in an internal ISPS audit?
A complete internal ISPS audit works through the Ship Security Plan, security levels, access control, restricted areas, security equipment, drills, incident reporting and security records, then records inspection context, scored checkpoints, and evidence with corrective actions:
Inspection context
Record where and when the inspection runs:
- Site, transport, logistics & warehousing location, and asset identification
- Inspector, date, and the transport, logistics & warehousing areas or assets in scope
- Reference numbers or schedules linked to the checklist
Checkpoints and scoring
Define what each checkpoint verifies and how results are scored:
- Internal Audit Scope and Procedure
- ISPS Code Requirements and Certification
- Ship Security Plan (SSP)
- Port Facility Interface and PFSP
- Ship, Company and Port Facility Security Officers
- Security Levels and Response
- 20 fields aligned to the checklist
Evidence and corrective actions
Make every finding traceable and actionable:
- Capture objective evidence such as security records, drill reports, Declarations of Security and equipment test logs on failed or critical items
- Retain security records, drill reports and Declarations of Security with the inspection record
- Sign-off, completion status, and follow-up notes
How do teams use an internal ISPS audit?
Follow these steps to run the internal ISPS audit:
- Fill in the internal ISPS audit header: inspector, site, date, and areas in scope.
- Work through the Ship Security Plan, security levels, access control, restricted areas, security equipment, drills, incident reporting and security records in order, recording pass, fail, or N/A.
- Attach objective evidence such as security records, drill reports, Declarations of Security and equipment test logs wherever a failure or observation needs proof.
- Raise actions for unresolved non-conformities, lapses in access control or restricted-area management, and overdue corrective actions with owners and deadlines before sign-off.
- Review the internal ISPS audit summary, share the report, and keep the record for your audit trail.
See how this checklist fits into Transport, Logistics & Warehousing inspection software.
This checklist runs as a mobile inspection app that works fully offline on site, with AI-powered defect detection on every photo. To see it on your own workflows, talk to our team.