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ISM Audit Checklist
Use this ISM audit checklist to work through audit scope and vessel identification, safety management system documentation, company responsibility and designated person ashore, master's responsibility and authority, crew responsibilities, competence and communication, and shipboard operations, scoring each item and raising corrective actions with owners and due dates.
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ISM Audit Checklist
ISM Audit Checklist Dashboard
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Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
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Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
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See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
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Frequently Asked Questions
How is a scheduled ISM audit different from a general inspection?
It is scoped to the scheduled cadence and controls that internal ISM auditors, master and ship's officers, the designated person ashore (DPA), company qhse and marine superintendents run, not a one-off handover walk. It prompts audit scope and vessel identification, safety management system documentation, company responsibility and designated person ashore, master's responsibility and authority, crew responsibilities, competence and communication, and shipboard operations, watching for open non-conformities and unverified corrective actions, records pass, fail, or N/A with objective evidence and audit records on critical items, and raises corrective actions with owners before sign-off. Run in InspectWrk, the record is timestamped and rolls into trend reports so repeat failures surface before the next audit.
What do internal ISM auditors, master and ship's officers, the designated person ashore (DPA), company qhse and marine superintendents check on it?
They work through each checkpoint to audit the ship's safety management system against the ISM Code, covering SMS documentation, master and crew responsibilities, shipboard operations, emergency drills, maintenance, and non-conformity and corrective action, and record objective evidence and findings, confirm the required controls are in place, and capture objective evidence and audit records on anything that fails or needs proof. Priority failure modes include open non-conformities and unverified corrective actions. Each checkpoint takes pass, fail, or N/A, and a failed item stays open until the fix is verified.
What evidence does it require?
It expects objective evidence and audit records, plus maintenance logs on failed or critical items, so findings rest on proof rather than memory. Records support the ISM Code and SOLAS Chapter IX, the ship's safety management system (SMS) and its documented procedures and the vessel's Document of Compliance (DOC) and Safety Management Certificate (SMC), and every photo, note, and sign-off stays attached to the inspection instead of living in chat threads.
What does the ISM audit checklist cover?
The ISM audit checklist covers audit scope and vessel identification, safety management system documentation, company responsibility and designated person ashore, master's responsibility and authority, crew responsibilities, competence and communication, and shipboard operations. On each checkpoint, internal ISM auditors record pass, fail, or N/A, add a photo on anything that needs proof, and raise a corrective action with an owner and due date. Run in InspectWrk, the inspection is timestamped, traceable to whoever completed it, and exports as a single transport, logistics & warehousing report aligned to the ISM Code and SOLAS Chapter IX, the ship's safety management system (SMS) and its documented procedures and the vessel's Document of Compliance (DOC) and Safety Management Certificate (SMC).
What is an ISM audit checklist?
Quick Answer
An ISM audit checklist is the scored audit used to audit the ship's safety management system against the ISM Code, covering SMS documentation, master and crew responsibilities, shipboard operations, emergency drills, maintenance, and non-conformity and corrective action, and record objective evidence and findings that transport, logistics & warehousing teams use to check the key inspection points, assign owners to any failures, and close them with photo proof. Completed in InspectWrk, it is timestamped, works offline, and exports as an audit-ready transport, logistics & warehousing report for the ISM Code and SOLAS Chapter IX, the ship's safety management system (SMS) and its documented procedures and the vessel's Document of Compliance (DOC) and Safety Management Certificate (SMC).
An ISM audit checklist is the scored audit used to audit the ship's safety management system against the ISM Code, covering SMS documentation, master and crew responsibilities, shipboard operations, emergency drills, maintenance, and non-conformity and corrective action, and record objective evidence and findings that transport, logistics & warehousing teams use to check audit scope and vessel identification, safety management system documentation, company responsibility and designated person ashore, master's responsibility and authority, crew responsibilities, competence and communication, and shipboard operations, capture photo evidence, and track corrective actions to closure.
Why do ISM audits reconstruct evidence the night before?
Internal ISM auditors and Master and ship's officers still miss open non-conformities and unverified corrective actions when rounds are ticked without objective evidence and audit records.
Without maintenance logs, teams reconstruct the evidence from phones instead of proving the ISM Code and SOLAS Chapter IX, the ship's safety management system (SMS) and its documented procedures and the vessel's Document of Compliance (DOC) and Safety Management Certificate (SMC) readiness.
Before and After InspectWrk
Before InspectWrk
- transport, logistics & warehousing audits for ISM happen on paper or in WhatsApp threads, with no timestamp and no photo evidence.
- ISM audit checks are recorded on paper without photo evidence per finding.
- You find out about an ISM issue from a client complaint or an auditor, not from your own team in real time.
After InspectWrk
- Internal ISM auditors complete the audit in the app with photo evidence at the ISM, even offline.
- Managers see open findings, closure status, and the ISM Code and SOLAS Chapter IX, the ship's safety management system (SMS) and its documented procedures and the vessel's Document of Compliance (DOC) and Safety Management Certificate (SMC) evidence live on one dashboard.
- Overdue corrective actions escalate automatically so the fix happens before the next transport, logistics & warehousing audit.
Why is an ISM audit checklist important?
It helps internal ISM auditors and supervisors keep transport, logistics & warehousing work consistent, safe, and auditable, with the evidence needed for the ISM Code and SOLAS Chapter IX, the ship's safety management system (SMS) and its documented procedures and the vessel's Document of Compliance (DOC) and Safety Management Certificate (SMC):
- Cover the full inspection:structured checks across audit scope and vessel identification, safety management system documentation, company responsibility and designated person ashore, and master's responsibility and authority surface open non-conformities and unverified corrective actions before they reach handover, audit, or the next shift.
- Document transport, logistics & warehousing findings with the right proof:capture objective evidence and audit records on every issue so nothing rests on memory.
- Stop repeat transport, logistics & warehousing findings:assign the fix, set a deadline, and escalate overdue actions before the next round comes around.
- Stay audit-ready:keep one timestamped record for the ISM Code and SOLAS Chapter IX, the ship's safety management system (SMS) and its documented procedures and the vessel's Document of Compliance (DOC) and Safety Management Certificate (SMC) you can export instead of rebuilding it from scattered photos and spreadsheets.
What should be included in an ISM audit checklist?
A complete ISM audit checklist works through audit scope and vessel identification, safety management system documentation, company responsibility and designated person ashore, master's responsibility and authority, crew responsibilities, competence and communication, and shipboard operations, then records inspection context, scored checkpoints, and evidence with corrective actions:
Inspection context
Record where and when the inspection runs:
- Site, transport, logistics & warehousing location, and asset identification
- Inspector, date, and the transport, logistics & warehousing areas or assets in scope
- Reference numbers or schedules linked to the checklist
Checkpoints and scoring
Define what each checkpoint verifies and how results are scored:
- Audit Scope and Vessel Identification
- Safety Management System Documentation
- Company Responsibility and Designated Person Ashore
- Master's Responsibility and Authority
- Crew Responsibilities, Competence and Communication
- Shipboard Operations
- 20 fields aligned to the checklist
Evidence and corrective actions
Make every finding traceable and actionable:
- Capture objective evidence and audit records on failed or critical items
- Retain maintenance logs with the inspection record
- Sign-off, completion status, and follow-up notes
How do teams use an ISM audit checklist?
Follow these steps to run the ISM audit checklist:
- Confirm audit scope and the ISM controls in scope for this review.
- Score audit scope and vessel identification, safety management system documentation, company responsibility and designated person ashore, master's responsibility and authority, crew responsibilities, competence and communication, and shipboard operations against the agreed standard.
- Capture objective evidence and audit records on every non-conformance and note the control reference.
- Watch for open non-conformities and unverified corrective actions and assign CAPA with owners during the walk.
- Export the scored ISM pack with findings, photos, and the CAPA register.
See how this checklist fits into ISM audit software and Transport, Logistics & Warehousing inspection software.
This checklist runs as a mobile inspection app that works fully offline on site, with AI-powered defect detection on every photo. To see it on your own workflows, talk to our team.