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Vessel ISM ISPS MLC Audit Checklist
Use this vessel ISM ISPS MLC audit checklist to review safety management system and policy, company responsibilities and authority, designated person ashore (DPA), master's responsibility and authority, shipboard operations and procedures, and emergency preparedness and drills, recording pass, fail, or N/A and capturing a photo on anything that needs proof.
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Vessel ISM ISPS MLC Audit Checklist
Vessel ISM ISPS MLC Audit Checklist Dashboard
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Frequently Asked Questions
How is a scheduled vessel ISM ISPS MLC audit different from a general inspection?
It is scoped to the scheduled cadence and controls that masters and senior officers, designated persons ashore (DPA) and company managers, ship security officers and company security officers, internal ISM, ISPS and MLC auditors run, not a one-off handover walk. It prompts the safety management system, shipboard operations, emergency preparedness, ship security and maritime labour requirements, watching for unresolved non-conformities, overdue corrective actions and missing objective records, records pass, fail, or N/A with objective evidence such as records, certificates and audit trails on critical items, and raises corrective actions with owners before sign-off. Run in InspectWrk, the record is timestamped and rolls into trend reports so repeat failures surface before the next audit.
What do masters and senior officers, designated persons ashore (DPA) and company managers, ship security officers and company security officers, internal ISM, ISPS and MLC auditors check on it?
They work through each checkpoint to assess the vessel's safety management system, ship security and maritime labour arrangements against applicable ISM, ISPS and MLC requirements, document objective evidence and track corrective actions, confirm the required controls are in place, and capture objective evidence such as records, certificates and audit trails on anything that fails or needs proof. Priority failure modes include unresolved non-conformities, overdue corrective actions and missing objective records. Each checkpoint takes pass, fail, or N/A, and a failed item stays open until the fix is verified.
What evidence does it require?
It expects objective evidence such as records, certificates and audit trails, plus SMS records, certificates and audit reports on failed or critical items, so findings rest on proof rather than memory. Records support the ISM Code and the SOLAS safety-management requirements, the ISPS Code and applicable flag State and port State security requirements and the Maritime Labour Convention, 2006 (MLC) as amended, and flag State requirements, and every photo, note, and sign-off stays attached to the inspection instead of living in chat threads.
What does the vessel ISM ISPS MLC audit checklist cover?
The vessel ISM ISPS MLC audit checklist covers safety management system and policy, company responsibilities and authority, designated person ashore (DPA), master's responsibility and authority, shipboard operations and procedures, and emergency preparedness and drills. On each checkpoint, masters and senior officers record pass, fail, or N/A, add a photo on anything that needs proof, and raise a corrective action with an owner and due date. Run in InspectWrk, the inspection is timestamped, traceable to whoever completed it, and exports as a single transport, logistics & warehousing report aligned to the ISM Code and the SOLAS safety-management requirements, the ISPS Code and applicable flag State and port State security requirements and the Maritime Labour Convention, 2006 (MLC) as amended, and flag State requirements.
What is a vessel ISM ISPS MLC audit checklist?
Quick Answer
A vessel ISM ISPS MLC audit checklist is the scored audit used to assess the vessel's safety management system, ship security and maritime labour arrangements against applicable ISM, ISPS and MLC requirements, document objective evidence and track corrective actions that transport, logistics & warehousing teams use to check the key inspection points, assign owners to any failures, and close them with photo proof. Completed in InspectWrk, it is timestamped, works offline, and exports as an audit-ready transport, logistics & warehousing report for the ISM Code and the SOLAS safety-management requirements, the ISPS Code and applicable flag State and port State security requirements and the Maritime Labour Convention, 2006 (MLC) as amended, and flag State requirements.
A vessel ISM ISPS MLC audit checklist is the scored audit used to assess the vessel's safety management system, ship security and maritime labour arrangements against applicable ISM, ISPS and MLC requirements, document objective evidence and track corrective actions that transport, logistics & warehousing teams use to check safety management system and policy, company responsibilities and authority, designated person ashore (DPA), master's responsibility and authority, shipboard operations and procedures, and emergency preparedness and drills, capture photo evidence, and track corrective actions to closure. Its job is to assess the vessel's safety management system, ship security and maritime labour arrangements against applicable ISM, ISPS and MLC requirements, document objective evidence and track corrective actions.
Why do vessel ISM ISPS MLC audits reconstruct evidence the night before?
Masters and senior officers and Designated Persons Ashore (DPA) and company managers still miss unresolved non-conformities, overdue corrective actions and missing objective records when rounds are ticked without objective evidence such as records, certificates and audit trails.
Without SMS records, certificates and audit reports, teams reconstruct the evidence from phones instead of proving the ISM Code and the SOLAS safety-management requirements, the ISPS Code and applicable flag State and port State security requirements and the Maritime Labour Convention, 2006 (MLC) as amended, and flag State requirements readiness.
Before and After InspectWrk
Before InspectWrk
- transport, logistics & warehousing audits for vessel ISM ISPS MLC happen on paper or in WhatsApp threads, with no timestamp and no photo evidence.
- Vessel ISM, ISPS and MLC audit checks are recorded on paper without photo evidence per finding.
- You find out about a vessel ISM ISPS MLC issue from a client complaint or an auditor, not from your own team in real time.
After InspectWrk
- Masters and senior officers complete the audit in the app with photo evidence at the vessel ISM ISPS MLC, even offline.
- Managers see open findings, closure status, and the ISM Code and the SOLAS safety-management requirements, the ISPS Code and applicable flag State and port State security requirements and the Maritime Labour Convention, 2006 (MLC) as amended, and flag State requirements evidence live on one dashboard.
- Overdue corrective actions escalate automatically so the fix happens before the next transport, logistics & warehousing audit.
Why is a vessel ISM ISPS MLC audit checklist important?
It helps masters and senior officers and supervisors keep transport, logistics & warehousing work consistent, safe, and auditable, with the evidence needed for the ISM Code and the SOLAS safety-management requirements, the ISPS Code and applicable flag State and port State security requirements and the Maritime Labour Convention, 2006 (MLC) as amended, and flag State requirements:
- Cover the full inspection:structured checks across safety management system and policy, company responsibilities and authority, designated person ashore (DPA), and master's responsibility and authority surface unresolved non-conformities, overdue corrective actions and missing objective records before they reach handover, audit, or the next shift.
- Document transport, logistics & warehousing findings with the right proof:capture objective evidence such as records, certificates and audit trails on every issue so nothing rests on memory.
- Stop repeat transport, logistics & warehousing findings:assign the fix, set a deadline, and escalate overdue actions before the next round comes around.
- Stay audit-ready:keep one timestamped record for the ISM Code and the SOLAS safety-management requirements, the ISPS Code and applicable flag State and port State security requirements and the Maritime Labour Convention, 2006 (MLC) as amended, and flag State requirements you can export instead of rebuilding it from scattered photos and spreadsheets.
What should be included in a vessel ISM ISPS MLC audit checklist?
A complete vessel ISM ISPS MLC audit checklist works through the safety management system, shipboard operations, emergency preparedness, ship security and maritime labour requirements, then records inspection context, scored checkpoints, and evidence with corrective actions:
Inspection context
Record where and when the inspection runs:
- Site, transport, logistics & warehousing location, and asset identification
- Inspector, date, and the transport, logistics & warehousing areas or assets in scope
- Reference numbers or schedules linked to the checklist
Checkpoints and scoring
Define what each checkpoint verifies and how results are scored:
- Safety Management System and Policy
- Company Responsibilities and Authority
- Designated Person Ashore (DPA)
- Master's Responsibility and Authority
- Shipboard Operations and Procedures
- Emergency Preparedness and Drills
- 20 fields aligned to the checklist
Evidence and corrective actions
Make every finding traceable and actionable:
- Capture objective evidence such as records, certificates and audit trails on failed or critical items
- Retain SMS records, certificates and audit reports with the inspection record
- Sign-off, completion status, and follow-up notes
How do teams use a vessel ISM ISPS MLC audit checklist?
Follow these steps to run the vessel ISM ISPS MLC audit checklist:
- Confirm audit scope and the vessel ISM ISPS MLC controls in scope for this review.
- Score the safety management system, shipboard operations, emergency preparedness, ship security and maritime labour requirements against the agreed standard.
- Capture objective evidence such as records, certificates and audit trails on every non-conformance and note the control reference.
- Watch for unresolved non-conformities, overdue corrective actions and missing objective records and assign CAPA with owners during the walk.
- Export the scored vessel ISM ISPS MLC pack with findings, photos, and the CAPA register.
See how this checklist fits into Transport, Logistics & Warehousing inspection software.
This checklist runs as a mobile inspection app that works fully offline on site, with AI-powered defect detection on every photo. To see it on your own workflows, talk to our team.