Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Fleet & Transport
Haul Truck InspectionSoftware
Run haul truck inspection in the field, capture photo evidence, log defects, assign corrective actions, and keep a complete, provable inspection history, all in one workflow.
InspectWrk is the software we provide to run this inspection workflow. It is mobile-first, offline-capable, and built so every record holds up as evidence.
Works OfflineiOS & AndroidFree Setup & Onboarding
4.5/5TrustpilotBased on 3,987 reviews
The problem this software solves
Brake fade
Reported by voice or chat, brake fade is caught late and logged with no evidence tied to the asset.
Fluid leaks
Fluid leaks goes unrecorded between rounds, so there is no proof it was found, owned, or fixed.
Inoperative lights
On a manual round inoperative lights is easy to miss, and hard to defend to an auditor after the fact.
Unsecured loads
Unsecured loads lands in a photo thread with no owner, deadline, or audit trail behind it.
How the software solves it
InspectWrk runs the whole haul truck inspection cycle on one mobile system, from the scan to the signed-off report. Here is the loop your team follows.
- 1
Inspect
Open the right haul truck checklist by scanning the asset or location QR tag.
- 2
Capture
Record photos, readings, and signatures, offline where signal is poor.
- 3
Find
AI flags likely defects from the photo and the inspector confirms or overrides.
- 4
Correct
A failed item becomes an owned action with a severity and a deadline.
- 5
Verify
The finding stays open until a named approver signs off proof of the fix.
- 6
Report
A branded report generates on close-out and dashboards update across sites.
Workflow
How Does a Haul Truck Inspection Cycle Run from Field Capture to Audit-Ready Reporting?
The inspection workflow, end to end: Plan → Inspect → Capture evidence → Record findings → Correct → Re-inspect → Report. Every step happens on one system, so nothing falls between the field and the office.
- 1
Configure the Truck Inspection Template
For Mining teams running haul truck inspection, your truck controls become a mobile template with required photos and readings on lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting, aligned to ISO 45001 and local roadworthiness rules, so every site inspects to the same standard from day one.
- 2
Capture the Truck Check in the Field
In Mining haul truck inspection operations, inspectors complete the truck inspection on iOS or Android, offline where signal is poor, recording defect photo, odometer or hour-meter reading, and walk-around photo against each point before a named sign-off can close the round.
- 3
Route Truck Findings to Verified Closure
Across the haul truck inspection portfolio, A failed item such as brake fade becomes an owned task with a severity and a deadline, and stays open until photo proof of the fix is reviewed, so truck defects do not resurface unnoticed.
- 4
Report Truck Performance
Every truck inspection feeds live dashboards and branded exports, so mine supervisors see completion, overdue actions, and risk per site without assembling a report by hand.
Capabilities
What the software handles for haul truck inspection
The capabilities that matter for this workflow, and what your team can do with each one.
Programme Scheduling and Statutory Clocks
For Mining teams running haul truck inspection, recurring haul truck inspection cycles auto-schedule by asset and site, and overdue clocks escalate before they become a Mining compliance gap.
Structured Field Capture
In Mining haul truck inspection operations, haul Truck Inspection capture is standardised across every site, so two inspectors record the same thing the same way on the same form.
AI-assisted Evidence Capture
Across the haul truck inspection portfolio, photo analysis suggests defect type and severity during haul truck inspection rounds, cutting manual data entry without removing inspector judgement.
Portfolio Dashboards
On haul truck inspection programmes, portfolio dashboards surface where haul truck inspection programmes are slipping, so Mine Supervisors act before a client or regulator does.
Audit-ready Exports
For haul truck inspection field teams, searchable haul truck inspection records mean any past check is retrievable instantly, so Mine Supervisors stop rebuilding history from drives.
Offline-first Mobile Apps
Across multi-site haul truck inspection rounds, offline-first capture keeps haul truck inspection rounds moving in lifts, basements, and remote Mining sites, then reconciles on reconnect.
Coverage
What Does a Truck Inspection Cover?
A truck inspection covers lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting. Mine supervisors capture a photo and a reading on each truck point. They work offline where signal is poor, then sign the truck round off. So every truck record proves what was checked, when, and by whom.
What Gets Checked
- Lights horns and mirrors
- Tyres brakes and steering
- Fluid levels and leaks
- Body damage and load security
- Documents and defect reporting
Common Defects It Surfaces
- Brake fade
- Fluid leaks
- Inoperative lights
- Unsecured loads
Evidence Captured
- Defect photo
- Odometer or hour-meter reading
- Walk-around photo
Records align toISO 45001local roadworthiness rules
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, InspectWrk does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
InspectWrk integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Outcomes
What changes for your team
Mine Supervisors
A live view of truck inspection status across every site, with defensible evidence and no Friday report assembly.
Field teams
Guided truck checks on mobile with offline capture, so brake fade is caught and logged on the spot.
Compliance stakeholders
Searchable truck history and ISO 45001-ready exports available on demand.
Who it's for
Operations and site managers
Own performance and audit readiness across sites.
Field teams and inspectors
Complete guided checks in the field, offline where needed.
QHSE and compliance teams
Retrieve evidence the moment an auditor or client asks.
Multi-site operations leaders
Compare sites and spot recurring risk without spreadsheets.
Mining teams
Standardise on one workflow across every location.
Fits how your team already works
Your systems of record
System of record
ERP / WMS / CMMS · Existing spreadsheets · Current reporting
InspectWrk
Inspection and evidence layer
Inspections · Condition evidence · Corrective actions · Compliance clocks
Managers, clients, and auditors
Outputs
Live dashboards · Evidence packs · Audit-ready reports
Comparison
Paper and spreadsheets vs InspectWrk
Where paper and spreadsheets fall short against InspectWrk on the haul truck inspection job.
| Capability | Paper / spreadsheets | With InspectWrk |
|---|---|---|
| Inspection execution | Checks like lights horns and mirrors are run on paper or from memory, so coverage and cadence vary by inspector and shift. | Guided haul truck templates run the same way every time, with required fields and photos before sign-off. |
| Evidence capture | Photos sit on personal phones and in chat threads with no link to the asset or the check. | Evidence attaches to the record at the point of work, with inspector, timestamp, and location. |
| Defect identification | A fault such as brake fade is spotted late or missed entirely between rounds. | AI surfaces likely defects from the photo and the inspector confirms the finding on the spot. |
| Corrective action | Failed items are noted but ownership, deadlines, and proof of the fix are unclear. | Each failure becomes a tracked action with an owner, a due date, and photo-verified closure. |
| Reporting | Reports are assembled by hand and ISO 45001 evidence is hard to retrieve, days after the round. | Reports generate on close-out aligned to ISO 45001, and managers see status across every site live. |
Rollout
How Should Mining Teams Pilot Haul Truck Inspection Digitally Without Disrupting Operations?
Pilot on one site cluster
Begin with one haul truck inspection template on a single cluster of mining sites, then read completion rates and closure times before you widen the rollout.
Scale templates and roles
Scale the haul truck inspection programme by cloning the proven template, then adjust it to local mining rules so every site inspects to one standard.
Connect reporting and integrations
Wire haul truck inspection data into leadership dashboards and share-ready PDFs, then connect the API to the asset register or maintenance system your mining operation already runs.
Before You Switch
Common Questions Before You Start
We already run haul truck checks on paper. Do we have to change our process?
No. Your existing checklist becomes a mobile template, so the same checks run with photos, timestamps, and named sign-off attached. Only the capture changes.
Will field teams actually use it?
The check runs on the device they already carry, works offline where signal drops, and opens the right checklist from a QR scan, so there is no typing from memory.
What happens when a defect is found?
It becomes an owned action with a severity and a deadline, and stays open until a named approver verifies the fix with photo proof.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“InspectWrk transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Haul Truck Inspection Off Paper?
Inspections Across Industries
View All
Which Haul Truck Inspection Checklist Templates Should You Try First?
Get started with inspection and audit checklist templates.
Template
Settling Pond Checklist Template
A settling pond checklist template provides a reusable inspection layout covering the embankment and freeboard, inlet and outlet structures, liners, seepage, water levels, and signage.
500+GET
Template
Settling Pond Weekly Checklist
A settling pond weekly checklist sets out the weekly checks covering the embankment and freeboard, inlet and outlet structures, liners, seepage, water levels, and signage.
500+GET
Which Haul Truck Inspection Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Frequently Asked Questions About Haul Truck Inspection Software
What does Haul Truck Inspection Software check on a truck inspection?
Haul Truck Inspection Software runs a structured truck inspection covering lights horns and mirrors, tyres brakes and steering, fluid levels and leaks, body damage and load security, and documents and defect reporting. Each point is captured on mobile with a photo and a reading, and a named inspector signs the round off before it can close. The same template runs on every site, so mine supervisors work to one standard rather than a version that drifts between locations. Every record proves what was checked, when, and by whom, so the evidence is ready long before an assessor asks for it.
How often should a truck inspection be done?
How often truck checks run depends on duty, risk, and the standard you follow. Some are daily or pre-use; others run weekly, monthly, or at a statutory interval. Haul Truck Inspection Software sets the cadence per site, reminds mine supervisors before a round is due, and flags anything overdue automatically. Each completed round is timestamped and signed, so the schedule is provably kept rather than assumed, and you can show exactly when the last check happened for any asset. Mine Supervisors run haul truck inspections on a phone or tablet with Haul Truck Inspection Software, keeping one record for each haul truck and site.
Which truck defects matter most, and what happens if they are missed?
The inspection targets the truck failures that matter most: brake fade, fluid leaks, inoperative lights, and unsecured loads. Left unchecked, a fault such as brake fade can mean downtime, a safety incident, or a failed audit, so every finding becomes an owned task with a deadline. It stays open until photo proof of the repair is reviewed, and repeat problems are flagged so mine supervisors fix the cause rather than the symptom. Prioritising by severity means the most serious issues are handled first, not whichever was reported loudest.
Which standards does Haul Truck Inspection Software support for truck work?
Haul Truck Inspection Software keeps truck checks aligned to ISO 45001 and local roadworthiness rules. The photos and readings each standard expects are required fields, so an incomplete check cannot be closed and a gap is caught before an assessor finds it. When a review is due, mine supervisors export a branded evidence pack built from defect photo, odometer or hour-meter reading, and walk-around photo, ready to hand over on the spot. Retention and history stay searchable, so proof remains defensible at any point, not only on the day of an audit.
Can teams run truck checks offline and across multiple sites?
Yes. Haul Truck Inspection Software is offline-first: teams complete truck checks on iOS or Android with no signal, capturing defect photo, odometer or hour-meter reading, and walk-around photo in the field. Each record syncs automatically when the connection returns, with its timestamp intact, and the same template runs on every site. So mine supervisors get a live view of what is complete, overdue, or failing per location, and a weak connection in a plant room or basement never costs a round or loses a photo.
What evidence proves a truck inspection was completed?
Every completed truck inspection carries defect photo, odometer or hour-meter reading, and walk-around photo, a GPS location, a timestamp, and a named sign-off. Because the evidence is captured during the round rather than typed up afterwards, mine supervisors can show exactly what was checked, when, and by whom. When an assessor or client asks, the record exports in seconds as a branded PDF or a searchable history, so proof never depends on someone remembering where a photo was saved or which folder holds last quarter's records.
Last updated: