InspectWrk

Special Inspection Report

Use this special inspection report to run checks on project and inspection details, special inspector information, inspection scope and plans referenced, work, material or area inspected, observations, tests and results, and photos and evidence, logging issues with photos and notes and assigning corrective actions before sign-off.

9 sections29 questions16 to 30 minutesFree

Special InspectionTower B · Work, Material or Area Inspected0 of 3 checked
  • Record the specific work, element or area inspected, with grid lines, levels or locations.Workers on scaffolding guide a steel beam lifted by a crane while others watch at duskPhoto Added
  • Record the materials, mixes or components inspected and any identification, batch or heat numbers.Workers on scaffolding guide a steel beam lifted by a crane while others watch at duskPhoto Added
  • Record the quantity or extent of the work inspected.Workers on scaffolding guide a steel beam lifted by a crane while others watch at duskPhoto Added
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What’s in this checklist.

9 sections · 29 questions · 16 to 30 minutes · Free

    1. Record the project name and number.

      Enter text

    2. Record the project location or address.

      Enter text

    3. Record the date and time of the inspection.

      Enter text

    4. Record the building permit or project reference number.

      Enter text

    1. Record the special inspector name and the inspection agency or firm.

      Enter text

    2. Record the inspector certification, approval or qualification for this type of special inspection.

      Enter text

    1. Record the special inspection performed, for example concrete, structural steel and welding, masonry, soils or firestopping.

      Enter text

    2. Record whether the special inspection is continuous or periodic.

    3. Record the approved plans, specifications, drawings and revisions referenced.

      Enter text

    4. Record the applicable code, standards or approved special inspection program referenced.

      Enter text

    1. Record the specific work, element or area inspected, with grid lines, levels or locations.

      Enter text

    2. Record the materials, mixes or components inspected and any identification, batch or heat numbers.

      Enter text

    3. Record the quantity or extent of the work inspected.

      Enter text

    1. Record the observations made during the inspection.

      Enter text

    2. Record the tests or verifications performed and by whom.

      Enter text

    3. Record the test or verification results and any measured values.

      Enter text

    4. Record whether the work observed conforms to the approved plans and specifications.

    1. Capture photographs of the inspected work and any deficiencies.

    2. Record the supporting records, certificates or test reports attached and referenced.

      Enter text

    1. Record each deficiency or nonconformity found, with its exact location and the requirement or plan it relates to.

      Enter text

    2. Record the severity of the most significant nonconformity.

    3. Confirm any nonconforming work was reported to the contractor and the design professional.

    1. Record the corrective action required, the responsible party and the target date.

      Enter text

    2. Record the reinspection result where applicable.

    3. Confirm the deficiency has been resolved and closed out.

    1. Record the overall inspection status.

    2. Record the inspector comments.

      Enter text

    3. Record the special inspector signature, certification number and date.

      Enter text

    4. Record the contractor or owner representative acknowledgement where applicable, and the report distribution.

      Enter text

How the Special Inspection report works.

Three steps, about 16 to 30 minutes.

  1. Work through each section

    Section by section, one check at a time.

  2. Log every finding

    Tap Fail, add a photo, assign who fixes it.

  3. Sign off and share

    The report is ready the moment you finish.

Same checklist, two ways to run it.

Paper for a one-off check. The app when every finding needs fixing.

Printed PDF

  • Pen on paper
  • Photos in your camera roll
  • Report typed up later

InspectWrk appRecommended

  • Photos on every finding
  • Owner and due date per finding
  • Report ready at sign-off
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What is a special inspection report?

Quick answer

A special inspection report is the structured inspection used to document the special inspection of the work against the approved construction documents that construction teams use to check the key inspection points, assign owners to any failures, and close them with photo proof. Completed in InspectWrk, it is timestamped, works offline, and exports as an audit-ready construction report for the applicable building code and approved special inspection program and the approved construction documents and referenced standards.

A special inspection report is the structured inspection used to document the special inspection of the work against the approved construction documents that construction teams use to check project and inspection details, special inspector information, inspection scope and plans referenced, work, material or area inspected, observations, tests and results, and photos and evidence, capture photo evidence, and track corrective actions to closure. Its job is to document the special inspection of the work against the approved construction documents.

Why are special inspection report inspections still chased on WhatsApp?

Special inspectors and Inspection agencies and design professionals still miss unresolved special defects and repeat findings when rounds are ticked without photo evidence on each special check.

Without a single inspection record, teams reconstruct the evidence from phones instead of proving the applicable building code and approved special inspection program and the approved construction documents and referenced standards readiness.

Before and After InspectWrk

Before InspectWrk

  • Snag lists live in Excel files shared on WhatsApp threads.
  • Special checks are ticked on paper without photo evidence per finding.
  • You hear about open snags from the client during the handover walk, not from your own team.

After InspectWrk

  • Special inspectors complete the inspection in the app with photo evidence at the special inspection report, even offline.
  • Managers see open findings, closure status, and the applicable building code and approved special inspection program and the approved construction documents and referenced standards evidence live on one dashboard.
  • Recurring issues escalate automatically before they reach the client or the National Building Code auditor.

Why is a special inspection report important?

It helps special inspectors and supervisors keep construction work consistent, safe, and auditable, with the evidence needed for the applicable building code and approved special inspection program and the approved construction documents and referenced standards:

  • Cover the full inspection: structured checks across project and inspection details, special inspector information, inspection scope and plans referenced, and work, material or area inspected surface unresolved special defects and repeat findings before they reach handover, audit, or the next shift.
  • Document construction findings with the right proof: capture photo evidence on each special check on every issue so nothing rests on memory.
  • Stop repeat construction findings: assign the fix, set a deadline, and escalate overdue actions before the next round comes around.
  • Stay audit-ready: keep one timestamped record for the applicable building code and approved special inspection program and the approved construction documents and referenced standards you can export instead of rebuilding it from scattered photos and spreadsheets.

What should be included in a special inspection report?

A complete special inspection report works through project and inspection details, special inspector information, inspection scope and plans referenced, work, material or area inspected, observations, tests and results, and photos and evidence, then records inspection context, scored checkpoints, and evidence with corrective actions:

Inspection context

Record where and when the inspection runs:

  • Site, construction location, and asset identification
  • Inspector, date, and the construction areas or assets in scope
  • Reference numbers or schedules linked to the checklist

Checkpoints and scoring

Define what each checkpoint verifies and how results are scored:

  • Project and Inspection Details
  • Special Inspector Information
  • Inspection Scope and Plans Referenced
  • Work, Material or Area Inspected
  • Observations, Tests and Results
  • Photos and Evidence
  • 20 fields aligned to the checklist

Evidence and corrective actions

Make every finding traceable and actionable:

  • Capture photo evidence on each special check on failed or critical items
  • Corrective actions with owners and due dates for construction teams
  • Sign-off, completion status, and follow-up notes

How do teams use a special inspection report?

Follow these steps to run the special inspection report:

  1. Fill in the special inspection report header: inspector, site, date, and areas in scope.
  2. Work through project and inspection details, special inspector information, inspection scope and plans referenced, work, material or area inspected, observations, tests and results, and photos and evidence in order, recording pass, fail, or N/A.
  3. Attach photo evidence on each special check wherever a failure or observation needs proof.
  4. Raise actions for unresolved special defects and repeat findings with owners and deadlines before sign-off.
  5. Review the special inspection report summary, share the report, and keep the record for your audit trail.

See how this checklist fits into Construction inspection software.

This checklist runs as a mobile inspection app that works fully offline on site, with AI-powered defect detection on every photo. To see it on your own workflows, talk to our team.

AI-Powered Features for Your Field Workflows

Submit an inspection and AI writes the PDF report and Excel sheet for you. No admin, no waiting.

01 / 05Photo to formVISION AI

Take a Photo. AI Fills the Form.

Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically.

No typing. No manual entry.

02 / 05Voice to textVOICE AI

Speak. AI Writes It Down.

Inspectors speak their observations in any language. AI transcribes and fills the form in real time.

Completely hands-free in the field.

03 / 05Auto reportsREPORT AI

AI Writes the Report. PDF and Excel, Instantly.

The moment an inspection is submitted, AI summarises the findings and builds a branded PDF report and an Excel sheet for you.

No manual reporting. No copy-paste.

04 / 05IntegrationsINTEGRATIONS

Connect Your Existing Tools.

InspectWrk integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP.

No double entry.

05 / 05Live dashboardLIVE DATA

Live Dashboard. Every Site. Always On.

Your operations team sees completion rates, open issues, and compliance scores across all sites in real time.

No chasing updates.

One Platform. Mobile-First. AI-Powered.

  • Collaborate

    Collaborate with your team anytime, anywhere

    See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.

    • Organise inspection data by site, team, and date
    • Assign checks to the inspector or vendor responsible
    • Track completion across every location in one view
    • Keep field and back-office in sync in real time
    • Comment on findings without leaving the inspection
  • Custom Reports

    Custom reports that guide your decision making

    Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.

    • Branded PDF and CSV export from any completed inspection
    • Schedule weekly or monthly delivery to managers and clients
    • Share to email, Drive, Teams, or Slack in one click
    • Filter findings by site, severity, or corrective-action status
  • Powerful Analytics

    Analyse your inspection data with confidence

    See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.

    Powerful dashboard
    Combine multiple reports into one dashboard so you can monitor status, bottlenecks, and completion trends at a glance.
    Always in sync
    Changes sync across devices so inspectors, supervisors, and back-office teams always see the latest responses and attachments.
    Embedded analytics
    Explore checklist data with charts and breakdowns that stay tied to the underlying inspections, without exporting to spreadsheets.

Special Inspectionquestions

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It is scoped to the scheduled cadence and controls that special inspectors, inspection agencies and design professionals run, not a one-off handover walk. It prompts project and inspection details, special inspector information, inspection scope and plans referenced, work, material or area inspected, observations, tests and results, and photos and evidence, watching for unresolved special defects and repeat findings, records pass, fail, or N/A with photo evidence on each special check on critical items, and raises corrective actions with owners before sign-off. Run in InspectWrk, the record is timestamped and rolls into trend reports so repeat failures surface before the next audit.

They work through each checkpoint to document the special inspection of the work against the approved construction documents, confirm the required controls are in place, and capture photo evidence on each special check on anything that fails or needs proof. Priority failure modes include unresolved special defects and repeat findings. Each checkpoint takes pass, fail, or N/A, and a failed item stays open until the fix is verified.

It expects photo evidence on each special check on failed or critical items, so findings rest on proof rather than memory. Records support the applicable building code and approved special inspection program and the approved construction documents and referenced standards, and every photo, note, and sign-off stays attached to the inspection instead of living in chat threads.

The special inspection report covers project and inspection details, special inspector information, inspection scope and plans referenced, work, material or area inspected, observations, tests and results, and photos and evidence. On each checkpoint, special inspectors record pass, fail, or N/A, add a photo on anything that needs proof, and raise a corrective action with an owner and due date. Run in InspectWrk, the inspection is timestamped, traceable to whoever completed it, and exports as a single construction report aligned to the applicable building code and approved special inspection program and the approved construction documents and referenced standards.

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