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Daily Custodial Checklist
Use this daily custodial checklist to check custodial high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition on education sites so teams can confirm custodial remains serviceable through high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition, capturing photo evidence per finding and tracking each fix through to closure. Watch for empty consumables, mixed waste streams and wet floors without signage. Records support fire safety regulations, PAT testing standards and the Health and Safety at Work Act.
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This Checklist Is Also Available in the InspectWrk Mobile App
Run inspections on iOS and Android - no internet required. Capture photos, annotate defects, and generate reports in the field.
Run the Daily Custodial Checklist as a Digital Inspection
Run the Daily Custodial Checklist on the InspectWrk app instead of paper. Inspectors capture photo evidence, work offline, and assign corrective actions on the spot, and the report generates itself the moment the inspection is signed off.
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Daily Custodial Checklist
Daily Custodial Checklist Dashboard
Prioritized actions to keep operations running smoothly today.
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Everything your field team does on paper, InspectWrk does automatically: faster, more accurate, and without the admin.
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Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
InspectWrk integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
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Frequently Asked Questions
How is a scheduled daily custodial inspection different from a general inspection?
It is scoped to the scheduled cadence and controls that facilities managers, bursars, health and safety officers, site teams run, not a one-off handover walk. It prompts custodial high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition, watching for empty consumables, mixed waste streams and wet floors without signage, records pass, fail, or N/A with zone photo, consumable stock note and waste bin photo on critical items, and raises corrective actions with owners before sign-off. Run in InspectWrk, the record is timestamped and rolls into trend reports so repeat failures surface before the next audit.
What do facilities managers, bursars, health and safety officers, site teams check on it?
They work through each checkpoint to confirm custodial remains serviceable through high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition, confirm the required controls are in place, and capture zone photo, consumable stock note and waste bin photo on anything that fails or needs proof. Priority failure modes include empty consumables, mixed waste streams and wet floors without signage. Each checkpoint takes pass, fail, or N/A, and a failed item stays open until the fix is verified.
What evidence does it require?
It expects zone photo, consumable stock note and waste bin photo on failed or critical items, so findings rest on proof rather than memory. Records support fire safety regulations, PAT testing standards and the Health and Safety at Work Act, and every photo, note, and sign-off stays attached to the inspection instead of living in chat threads.
What does the daily custodial checklist check?
It checks custodial high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition across education sites. The round exists to confirm custodial remains serviceable through high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition. It prioritises failure modes such as empty consumables, mixed waste streams and wet floors without signage. Facilities managers record pass, fail, or N/A on each item, capture photo evidence on anything that needs proof, and assign corrective actions with owners and due dates. Evidence expectations include zone photo, consumable stock note and waste bin photo. A failed item stays open until the fix is verified, and it runs offline so a weak signal never costs a round. Run in InspectWrk, every finding is timestamped and exports as a single education report aligned to fire safety regulations, PAT testing standards and the Health and Safety at Work Act.
What is a daily custodial checklist?
Quick Answer
A daily custodial checklist is the structured inspection used to confirm custodial remains serviceable through high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition that education teams use to check the key inspection points, assign owners to any failures, and close them with photo proof. Completed in InspectWrk, it is timestamped, works offline, and exports as an audit-ready education report for fire safety regulations, PAT testing standards and the Health and Safety at Work Act.
A daily custodial checklist is the structured inspection used to confirm custodial remains serviceable through high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition that education teams use to check custodial high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition, capture photo evidence, and track corrective actions to closure. Its job is to confirm custodial remains serviceable through high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition. It replaces the paper daily custodial checklist tick sheet and the WhatsApp photo with one inspection record per scheduled round, attributed to the inspector and the site. Inspectors specifically watch for empty consumables, mixed waste streams and wet floors without signage.
Why are daily custodial inspections still chased on WhatsApp?
Housekeeping supervisors and facilities coordinators still miss empty consumables, mixed waste streams and wet floors without signage when rounds are ticked without zone photo, consumable stock note and waste bin photo.
Without a single inspection record, teams reconstruct the evidence from phones instead of proving fire safety regulations, PAT testing standards and the Health and Safety at Work Act readiness.
Before and After InspectWrk
Before InspectWrk
- education inspections for daily custodial happen on paper or in WhatsApp threads, with no timestamp and no photo evidence.
- Custodial checks are ticked on paper without photo evidence per finding.
- You find out about a daily custodial issue from a client complaint or an auditor, not from your own team in real time.
After InspectWrk
- Facilities managers complete the inspection in the app with photo evidence at the daily custodial, even offline.
- Managers see open findings, closure status, and fire safety regulations, PAT testing standards and the Health and Safety at Work Act evidence live on one dashboard.
- Overdue corrective actions escalate automatically so the fix happens before the next education audit.
Why is a daily custodial checklist important?
It helps facilities managers and supervisors keep education work consistent, safe, and auditable, with the evidence needed for fire safety regulations, PAT testing standards and the Health and Safety at Work Act:
- Cover the full inspection:structured checks across custodial high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition surface empty consumables, mixed waste streams and wet floors without signage before they reach handover, audit, or the next shift.
- Document education findings with the right proof:capture zone photo, consumable stock note and waste bin photo on every issue so nothing rests on memory.
- Stop repeat education findings:assign the fix, set a deadline, and escalate overdue actions before the next round comes around.
- Stay audit-ready:keep one timestamped record for fire safety regulations, PAT testing standards and the Health and Safety at Work Act you can export instead of rebuilding it from scattered photos and spreadsheets.
What should be included in a daily custodial checklist?
A complete daily custodial checklist works through custodial high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition, then records inspection context, scored checkpoints, and evidence with corrective actions:
Inspection context
Record where and when the inspection runs:
- Site, education location, and asset identification
- Inspector, date, and the education areas or assets in scope
- Reference numbers or schedules linked to the checklist
Checkpoints and scoring
Define what each checkpoint verifies and how results are scored:
- high-touch surface cleaning
- washroom fixtures and consumables
- waste segregation and bin condition
- floor and lobby slip hazards
- cleaning chemical storage and SDS
- Failure watchouts:empty consumables, mixed waste streams and wet floors without signage
- Evidence:zone photo, consumable stock note and waste bin photo
- 20 fields aligned to the checklist
Evidence and corrective actions
Make every finding traceable and actionable:
- Capture zone photo, consumable stock note and waste bin photo on failed or critical items
- Corrective actions with owners and due dates for education teams
- Sign-off, completion status, and follow-up notes
How do teams use a daily custodial checklist?
Follow these steps to run the daily custodial checklist:
- Fill in the daily custodial header: inspector, site, date, and areas in scope.
- Work through custodial high-touch surface cleaning, washroom fixtures and consumables and waste segregation and bin condition in order, recording pass, fail, or N/A.
- Attach zone photo, consumable stock note and waste bin photo wherever a failure or observation needs proof.
- Raise actions for empty consumables, mixed waste streams and wet floors without signage with owners and deadlines before sign-off.
- Review the daily custodial summary, share the report, and keep the record for your audit trail.
See how this checklist fits into Inspection software for education institutions.
This checklist runs as a mobile inspection app that works fully offline on site, with AI-powered defect detection on every photo. To see it on your own workflows, talk to our team.