Fire Damage Assessment Form

Record the property, building, and the areas covered by this assessment.

Record the assessment date and time, and the date and time of the fire.

Record the assessor's name and the incident or assessment reference number.

Note the occupancy or use of the affected areas.

Record the known or reported location where the fire started, as stated by the fire service or incident report.

List the areas affected and describe how far the fire and smoke spread.

Record whether the fire service attended and any incident or report reference.

Confirm the fire has been declared extinguished and the building has been released for assessment.

For each affected area, record the location and the room or area type.

Record visible fire, charring, and heat damage to surfaces and materials.

Record smoke and soot damage separately from direct fire damage.

Record water damage from firefighting in the same area.

Photograph each area and add comments on the extent of the damage.

Record visible damage to walls, ceilings, and floors, including cracking, sagging, or burn-through.

Record damage to doors, windows, stairs, and partitions.

Record visible damage to the roof and roof coverings where they can be seen safely.

Flag visible signs of damage to structural elements that require further assessment by a qualified engineer.

Record visible damage to the electrical installation, or mark as not applicable.

Record damage to HVAC equipment and ductwork, or mark as not applicable.

Record damage to plumbing, water, gas, and fuel systems, or mark as not applicable.

Record the condition of fire protection systems, including sprinklers or suppression that discharged.

Record damage to communications, security, and other building services.

List each damaged asset or item with its location and a short description.

Record the type of damage to each item: fire, heat, smoke, soot, or water.

Record the quantity and condition of damaged items.

Mark each item as salvageable, requiring specialist assessment, or for replacement consideration.

Photograph damaged contents and link them to asset records where available.

Record visible soot and residue, and the surfaces and materials affected.

Record smoke staining in areas the fire did not reach.

Note persistent smoke odor and where it is strongest.

Check whether smoke or soot has entered the HVAC and air-distribution system.

Record contents and areas that need cleaning or specialist evaluation.

Record damage caused by firefighting water, hose streams, or discharged sprinklers and suppression systems.

Record where water has migrated to floors below or adjacent areas.

Record wet materials, standing water, and saturated contents.

Note secondary moisture concerns that need drying or water mitigation.

Record restricted or unsafe areas and how access is controlled.

Record unstable or damaged components, hanging ceilings, and debris.

Record exposed electrical components and water accumulation.

Record blocked access routes and other hazards that need specialist evaluation.

Record areas isolated or restricted, and utilities isolated where appropriate.

Record temporary protection installed, such as boarding up or weatherproofing.

Record contents protected or removed from affected areas.

Record emergency repairs required and specialist assessments requested.

Record where structural, electrical, or HVAC assessment is required.

Record where environmental or material assessment is required before work starts.

Record the cleaning, decontamination, and water mitigation needed.

Record contents restoration and the reconstruction or repair work required.

Summarise the affected areas and the main categories of damage.

Summarise the assets affected and the immediate priorities.

List the areas that require specialist assessment and the restoration priorities.

Record unresolved issues that need follow-up.

Attach photographs and videos of each affected area and item.

Attach the incident report and any fire service documentation.

Attach drawings, site plans, and asset records that support the assessment.

Record the assessor's sign-off and date.

Record the reviewer and property or facility representative sign-off.

Record comments and assign follow-up actions with a responsible person.