Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Fire & Life Safety
Fire Door InspectionSoftware
Run fire door inspection in the field, capture photo evidence, log defects, assign corrective actions, and keep a complete, provable inspection history, all in one workflow.
InspectWrk is the software we provide to run this inspection workflow. It is mobile-first, offline-capable, and built so every record holds up as evidence.
Works OfflineiOS & AndroidFree Setup & Onboarding
4.5/5TrustpilotBased on 3,987 reviews
The problem this software solves
Doors that fail to self-close or latch
Reported by voice or chat, doors that fail to self-close or latch is caught late and logged with no evidence tied to the asset.
Damaged or missing seals
Damaged or missing seals goes unrecorded between rounds, so there is no proof it was found, owned, or fixed.
Excessive frame gaps
On a manual round excessive frame gaps is easy to miss, and hard to defend to an auditor after the fact.
Wedged-open or obstructed doors
Wedged-open or obstructed doors lands in a photo thread with no owner, deadline, or audit trail behind it.
How the software solves it
InspectWrk runs the whole fire door inspection cycle on one mobile system, from the scan to the signed-off report. Here is the loop your team follows.
- 1
Inspect
Open the right fire door checklist by scanning the asset or location QR tag.
- 2
Capture
Record photos, readings, and signatures, offline where signal is poor.
- 3
Find
AI flags likely defects from the photo and the inspector confirms or overrides.
- 4
Correct
A failed item becomes an owned action with a severity and a deadline.
- 5
Verify
The finding stays open until a named approver signs off proof of the fix.
- 6
Report
A branded report generates on close-out and dashboards update across sites.
Workflow
How Does a Fire Door Inspection Cycle Run from Field Capture to Leadership Reporting?
The inspection workflow, end to end: Plan → Inspect → Capture evidence → Record findings → Correct → Re-inspect → Report. Every step happens on one system, so nothing falls between the field and the office.
- 1
Configure the Fire Door Inspection Template
Your fire door controls become a mobile template with required photos and readings on self-closing and latching action, intumescent and smoke seals intact, gaps to the frame within tolerance, hinges, glazing, and hardware condition, and signage and unobstructed operation, aligned to BS 476 and NFPA 80, so every site inspects to the same standard from day one.
- 2
Capture the Fire Door Check in the Field
Inspectors complete the fire door inspection on iOS or Android, offline where signal is poor, recording closing-action note, seal and gap photo, and certification label photo against each point before a named sign-off can close the round.
- 3
Route Fire Door Findings to Verified Closure
A failed item such as doors that fail to self-close or latch becomes an owned task with a severity and a deadline, and stays open until photo proof of the fix is reviewed, so fire door defects do not resurface unnoticed.
- 4
Report Fire Door Performance
Every fire door inspection feeds live dashboards and branded exports, so facilities and fire safety teams see completion, overdue actions, and risk per site without assembling a report by hand.
Capabilities
What the software handles for fire door inspection
The capabilities that matter for this workflow, and what your team can do with each one.
Fire Door Inspection Template Library
Across multi-site fire door inspection rounds, field teams capture structured evidence on site while managers get closure rates they can defend, instead of evidence scattered across paper and chat threads.
AI Photo Review
Where fire door inspection evidence has to hold up, the work becomes one timestamped record per asset, so a failed item cannot quietly drop off a spreadsheet or a WhatsApp thread before the next cycle.
Statutory Clock Tracking
On every fire door inspection cycle, inspectors record photos, readings, and sign-off in the field, and leadership sees the same evidence without waiting for a manual report.
Offline Mobile Capture
For Facilities Management teams running fire door inspection, every check ties back to the asset, the owner, and the deadline, so an audit or SLA review finds a complete trail rather than gaps.
Issue Tracking Through Verified Closure
In Facilities Management fire door inspection operations, clipboard gaps and re-keyed spreadsheets disappear, because capture and reporting run off the same record from site to review.
Portfolio Dashboards and Exports
Across the fire door inspection portfolio, what was checked, by whom, and what still needs closing stays visible end to end, so nothing depends on someone remembering to chase it.
Coverage
What Does a Fire Door Inspection Cover?
A fire door inspection covers self-closing and latching action, intumescent and smoke seals intact, gaps to the frame within tolerance, hinges, glazing, and hardware condition, and signage and unobstructed operation. Facilities and fire safety teams capture a photo and a reading on each fire door point. They work offline where signal is poor, then sign the fire door round off. So every fire door record proves what was checked, when, and by whom.
What Gets Checked
- Self-closing and latching action
- Intumescent and smoke seals intact
- Gaps to the frame within tolerance
- Hinges, glazing, and hardware condition
- Signage and unobstructed operation
Common Defects It Surfaces
- Doors that fail to self-close or latch
- Damaged or missing seals
- Excessive frame gaps
- Wedged-open or obstructed doors
Evidence Captured
- Closing-action note
- Seal and gap photo
- Certification label photo
Records align toBS 476NFPA 80
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, InspectWrk does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
InspectWrk integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Outcomes
What changes for your team
Facilities and fire safety teams
A live view of fire door inspection status across every site, with defensible evidence and no Friday report assembly.
Field teams
Guided fire door checks on mobile with offline capture, so doors that fail to self-close or latch is caught and logged on the spot.
Compliance stakeholders
Searchable fire door history and BS 476-ready exports available on demand.
Who it's for
Operations and site managers
Own performance and audit readiness across sites.
Field teams and inspectors
Complete guided checks in the field, offline where needed.
QHSE and compliance teams
Retrieve evidence the moment an auditor or client asks.
Multi-site operations leaders
Compare sites and spot recurring risk without spreadsheets.
Facilities Management teams
Standardise on one workflow across every location.
Fits how your team already works
Your systems of record
System of record
ERP / WMS / CMMS · Existing spreadsheets · Current reporting
InspectWrk
Inspection and evidence layer
Inspections · Condition evidence · Corrective actions · Compliance clocks
Managers, clients, and auditors
Outputs
Live dashboards · Evidence packs · Audit-ready reports
Comparison
Paper and spreadsheets vs InspectWrk
Where paper and spreadsheets fall short against InspectWrk on the fire door inspection job.
| Capability | Paper / spreadsheets | With InspectWrk |
|---|---|---|
| Inspection execution | Checks like self-closing and latching action are run on paper or from memory, so coverage and cadence vary by inspector and shift. | Guided fire door templates run the same way every time, with required fields and photos before sign-off. |
| Evidence capture | Photos sit on personal phones and in chat threads with no link to the asset or the check. | Evidence attaches to the record at the point of work, with inspector, timestamp, and location. |
| Defect identification | A fault such as doors that fail to self-close or latch is spotted late or missed entirely between rounds. | AI surfaces likely defects from the photo and the inspector confirms the finding on the spot. |
| Corrective action | Failed items are noted but ownership, deadlines, and proof of the fix are unclear. | Each failure becomes a tracked action with an owner, a due date, and photo-verified closure. |
| Reporting | Reports are assembled by hand and BS 476 evidence is hard to retrieve, days after the round. | Reports generate on close-out aligned to BS 476, and managers see status across every site live. |
Rollout
How Should Teams Pilot Digital Fire Door Inspection Programmes?
Where Does InspectWrk Sit Beside CMMS, CAFM, and Existing Fire Door Inspection Contractor Tools?
On fire door inspection monitoring programmes, across the fire door inspection tracking portfolio, where fire door inspection compliance evidence has to hold up, for fire door inspection audit field teams, where fire door inspection management evidence has to hold up, inspectWrk sits as the field execution and evidence layer beside the systems of record FM teams already run. CMMS platforms continue to hold work orders, parts, and PM history. CAFM platforms continue to hold space, lease, and tenant data. Fire Door Inspection contractors keep their job-management tools for scheduling and invoicing. InspectWrk produces structured fire door inspection evidence, photo-verified sign-off, and audit-ready PDFs those platforms reference but do not collect. Failed checklist items push to Maximo, ServiceNow, SAP PM, or Planon via REST API; asset master data flows back so the inspector sees AMC vendor and last service date when they scan a QR code.
What Should Enterprise FM Teams Validate During Procurement?
For fire door inspection monitoring field teams, on fire door inspection tracking programmes, on every fire door inspection compliance cycle, across multi-site fire door inspection audit rounds, on every fire door inspection management cycle, on every fire door inspection cycle, procurement and IT should validate five enterprise requirements before any rollout decision: SSO via SAML or OIDC tied to the operator's IdP, RBAC granular enough to scope a contractor to their own work, offline mobile capture verified in a real plant room rather than a demo room, configurable data retention with regional residency options, and an integration path documented for the CAFM or CMMS already in place. Validate these during the pilot rather than after; they are the most common late-stage disqualifiers when teams skip them up front.
Security, Data Residency, and Audit Posture
Across multi-site fire door inspection monitoring rounds, for fire door inspection tracking field teams, for Facilities Management teams running fire door inspection compliance, where fire door inspection audit evidence has to hold up, for Facilities Management teams running fire door inspection management, for Facilities Management teams running fire door inspection, production FM programmes carry tenant data, contractor PII, and statutory records that auditors and insurers may request years later. InspectWrk supports configurable retention, audit-grade event logs, encrypted at-rest evidence, and regional data residency for organisations that need it. Permission boundaries between centre managers, AFMs, contractors, and tenants are enforced server-side rather than in the UI, which matters when an external vendor is part of the workflow.
Migration From Paper and Spreadsheets Without Data Loss
Where fire door inspection monitoring evidence has to hold up, across multi-site fire door inspection tracking rounds, in Facilities Management fire door inspection compliance operations, on every fire door inspection audit cycle, in Facilities Management fire door inspection management operations, historical fire door inspection records rarely need to be re-typed. The pilot starts forward-looking on new digital rounds while existing PDFs and Excel logs are batch-imported as searchable evidence against the same asset or site. Statutory clocks, AMC renewal dates, and PPM cadence are seeded from the current vendor schedule and validated against the asset register. Field teams keep the paper backup for the first two cycles so adoption is built on confidence rather than mandate.
Before You Switch
Common Questions Before You Start
We already run fire door checks on paper. Do we have to change our process?
No. Your existing checklist becomes a mobile template, so the same checks run with photos, timestamps, and named sign-off attached. Only the capture changes.
Will field teams actually use it?
The check runs on the device they already carry, works offline where signal drops, and opens the right checklist from a QR scan, so there is no typing from memory.
What happens when a defect is found?
It becomes an owned action with a severity and a deadline, and stays open until a named approver verifies the fix with photo proof.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“InspectWrk transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Fire Door Inspection Off Paper?
Inspections Across Industries
View All
Which Fire Door Inspection Templates Should You Start With?
Get started with inspection and audit checklist templates.
Inspections
Site Inspection Checklist
Standard site-level inspections for construction, safety, and compliance. Capture conditions, photos, and follow-ups in one place.
41,000+GET
Asset Management
Asset Inspection Checklist
Inspect assets and equipment: condition, location, photos, and maintenance history. Track condition over time.
28,900+GET
Work Orders
Work Order Checklist
Complete work orders with checklist items, photos, and sign-off. Track completion and proof of work.
31,800+GET
Maintenance
Maintenance Checklist
Preventive and corrective maintenance inspections. Log repairs, parts, and condition with photos and follow-ups.
27,400+GET
Which Fire Door Inspection Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Frequently Asked Questions About Fire Door Inspection Software
What does Fire Door Inspection Software check on a fire door inspection?
Fire Door Inspection Software runs a structured fire door inspection covering self-closing and latching action, intumescent and smoke seals intact, gaps to the frame within tolerance, hinges, glazing, and hardware condition, and signage and unobstructed operation. Each point is captured on mobile with a photo and a reading, and a named inspector signs the round off before it can close. The same template runs on every site, so facilities and fire safety teams work to one standard rather than a version that drifts between locations. Every record proves what was checked, when, and by whom, so the evidence is ready long before an assessor asks for it.
How often should a fire door inspection be done?
How often fire door checks run depends on duty, risk, and the standard you follow. Some are daily or pre-use; others run weekly, monthly, or at a statutory interval. Fire Door Inspection Software sets the cadence per site, reminds facilities and fire safety teams before a round is due, and flags anything overdue automatically. Each completed round is timestamped and signed, so the schedule is provably kept rather than assumed, and you can show exactly when the last check happened for any asset.
Which fire door defects matter most, and what happens if they are missed?
The inspection targets the fire door failures that matter most: doors that fail to self-close or latch, damaged or missing seals, excessive frame gaps, and wedged-open or obstructed doors. Left unchecked, a fault such as doors that fail to self-close or latch can mean downtime, a safety incident, or a failed audit, so every finding becomes an owned task with a deadline. It stays open until photo proof of the repair is reviewed, and repeat problems are flagged so facilities and fire safety teams fix the cause rather than the symptom. Prioritising by severity means the most serious issues are handled first, not whichever was reported loudest.
Which standards does Fire Door Inspection Software support for fire door work?
Fire Door Inspection Software keeps fire door checks aligned to BS 476 and NFPA 80. The photos and readings each standard expects are required fields, so an incomplete check cannot be closed and a gap is caught before an assessor finds it. When a review is due, facilities and fire safety teams export a branded evidence pack built from closing-action note, seal and gap photo, and certification label photo, ready to hand over on the spot. Retention and history stay searchable, so proof remains defensible at any point, not only on the day of an audit.
Can teams run fire door checks offline and across multiple sites?
Yes. Fire Door Inspection Software is offline-first: teams complete fire door checks on iOS or Android with no signal, capturing closing-action note, seal and gap photo, and certification label photo in the field. Each record syncs automatically when the connection returns, with its timestamp intact, and the same template runs on every site. So facilities and fire safety teams get a live view of what is complete, overdue, or failing per location, and a weak connection in a plant room or basement never costs a round or loses a photo.
What evidence proves a fire door inspection was completed?
Every completed fire door inspection carries closing-action note, seal and gap photo, and certification label photo, a GPS location, a timestamp, and a named sign-off. Because the evidence is captured during the round rather than typed up afterwards, facilities and fire safety teams can show exactly what was checked, when, and by whom. When an assessor or client asks, the record exports in seconds as a branded PDF or a searchable history, so proof never depends on someone remembering where a photo was saved or which folder holds last quarter's records.
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