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Safety & Compliance
Permit to Work AuditSoftware
Plan and score permit to work audit, capture evidence against every requirement, turn findings into tracked corrective actions, and produce audit-ready reports, all in one workflow.
InspectWrk is the software we provide to run this audit workflow. It is mobile-first, offline-capable, and built so every record holds up as evidence.
Works OfflineiOS & AndroidFree Setup & Onboarding
4.5/5TrustpilotBased on 3,987 reviews
The problem this software solves
Expired or missing PTW
Reported by voice or chat, expired or missing PTW is caught late and logged with no evidence tied to the asset.
Incomplete LOTO
Incomplete LOTO goes unrecorded between rounds, so there is no proof it was found, owned, or fixed.
Open edges
On a manual round open edges is easy to miss, and hard to defend to an auditor after the fact.
Unattended hot work
Unattended hot work lands in a photo thread with no owner, deadline, or audit trail behind it.
How the software solves it
InspectWrk runs the permit to work audit as a scored assessment that produces a defensible pack: plan, score against the rubric, evidence every finding, and drive corrective action to closure.
- 1
Plan
Schedule the permit to work audit and load the rubric the regulator, insurer, or client expects.
- 2
Score
Assess each category and score it, so the result is comparable audit to audit.
- 3
Evidence
Attach a photo and note to each finding, with inspector, timestamp, and location.
- 4
Finding
Every non-conformance becomes a corrective action with a severity and owner.
- 5
CAPA
Actions stay open until a named approver verifies the fix.
- 6
Report
A branded, scored audit pack exports in one click for the reviewer.
Workflow
How Does a Permit to Work Audit Programme Run from Field Capture to Leadership Reporting?
The audit workflow, end to end: Plan → Assess & score → Capture evidence → Record findings → Corrective action → Verify closure → Report. Every step happens on one system, so nothing falls between the field and the office.
- 1
Configure the Permit Work Audit Template
For HSE & Safety teams running permit to work audit, your permit work controls become a mobile template with required photos and readings on permit-to-work currency, LOTO isolation points, edge protection and ladder condition, confined-space atmosphere and attendant, and hot-work fire watch and combustibles, aligned to ISO 45001, OSHA 1926, and local PTW rules, so every site inspects to the same standard from day one.
- 2
Capture the Permit Work Check in the Field
In HSE & Safety permit to work audit operations, inspectors complete the permit work audit on iOS or Android, offline where signal is poor, recording permit photo, isolation tag photo, and edge protection photo against each point before a named sign-off can close the round.
- 3
Route Permit Work Findings to Verified Closure
Across the permit to work audit portfolio, A failed item such as expired or missing PTW becomes an owned task with a severity and a deadline, and stays open until photo proof of the fix is reviewed, so permit work defects do not resurface unnoticed.
- 4
Report Permit Work Performance
On permit to work audit programmes, every permit work audit feeds live dashboards and branded exports, so operations directors see completion, overdue actions, and risk per site without assembling a report by hand.
Capabilities
What the software handles for permit to work audit
The capabilities that matter for this workflow, and what your team can do with each one.
Programme Scheduling and Statutory Clocks
For HSE & Safety teams running permit to work audit, statutory and SLA clocks for permit to work audit run automatically, giving Operations Directors a live view of what is due, overdue, and signed off.
Structured Field Capture
In HSE & Safety permit to work audit operations, structured permit to work audit forms force the photo, reading, and sign-off before an item can close, so partial records never ship.
AI-assisted Evidence Capture
Across the permit to work audit portfolio, during permit to work audit checks, on-device models surface probable issues from images, reducing keystrokes and overlooked items.
Portfolio Dashboards
On permit to work audit programmes, live dashboards give Operations Directors per-site permit to work audit completion and overdue findings in one view, replacing weekly spreadsheet roll-ups.
Audit-ready Exports
For permit to work audit field teams, searchable permit to work audit records mean any past check is retrievable instantly, so Operations Directors stop rebuilding history from drives.
Offline-first Mobile Apps
Across multi-site permit to work audit rounds, iOS and Android apps cache permit to work audit templates and submissions, so basements, plant rooms, and remote sites never block capture.
Coverage
What Does a Permit Work Audit Cover?
A permit work audit scores condition against ISO 45001, OSHA 1926, and local PTW rules, checking permit-to-work currency, LOTO isolation points, edge protection and ladder condition, confined-space atmosphere and attendant, and hot-work fire watch and combustibles. Each permit work finding is logged with a photo, a severity, and the failing point. So the permit work audit becomes a traceable evidence pack, not an ageing spreadsheet.
What Gets Checked
- Permit-to-work currency
- LOTO isolation points
- Edge protection and ladder condition
- Confined-space atmosphere and attendant
- Hot-work fire watch and combustibles
Common Defects It Surfaces
- Expired or missing PTW
- Incomplete LOTO
- Open edges
- Unattended hot work
Evidence Captured
- Permit photo
- Isolation tag photo
- Edge protection photo
Records align toISO 45001OSHA 1926local PTW rules
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, InspectWrk does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
InspectWrk integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Outcomes
What changes for your team
Operations Directors
A live view of permit work audit status across every site, with defensible evidence and no Friday report assembly.
Field teams
Guided permit work checks on mobile with offline capture, so expired or missing PTW is caught and logged on the spot.
Compliance stakeholders
Searchable permit work history and ISO 45001-ready exports available on demand.
Who it's for
Operations and site managers
Own performance and audit readiness across sites.
Field teams and inspectors
Complete guided checks in the field, offline where needed.
QHSE and compliance teams
Retrieve evidence the moment an auditor or client asks.
Multi-site operations leaders
Compare sites and spot recurring risk without spreadsheets.
HSE & Safety teams
Standardise on one workflow across every location.
Fits how your team already works
Your systems of record
System of record
ERP / WMS / CMMS · Existing spreadsheets · Current reporting
InspectWrk
Inspection and evidence layer
Inspections · Condition evidence · Corrective actions · Compliance clocks
Managers, clients, and auditors
Outputs
Live dashboards · Evidence packs · Audit-ready reports
Comparison
Paper and spreadsheets vs InspectWrk
Where paper and spreadsheets fall short against InspectWrk on the permit to work audit job.
| Capability | Paper / spreadsheets | With InspectWrk |
|---|---|---|
| Periodic scoring | Permit to work audits, covering points like permit-to-work currency, are scored on paper, so results are hard to compare across periods or sites. | Each audit is scored against a fixed rubric, so trend and site comparison are genuinely comparable. |
| Evidence per finding | A finding such as expired or missing PTW is noted without a photo tied to the asset and time. | Every finding carries a photo, inspector identity, timestamp, and location. |
| Non-conformance to CAPA | Corrective actions live in email with no owner, deadline, or proof the fix happened. | Each non-conformance becomes a tracked action with severity, owner, and verified closure. |
| Audit trail | Historic audit records are scattered and slow to retrieve when a reviewer asks. | Twelve months of scored audits retrieve in one click with the full evidence trail. |
| Audit pack | The pack is assembled by hand the week of the review. | A branded, scored pack aligned to ISO 45001 exports the moment the audit closes. |
Rollout
How Should Teams Pilot Digital Permit to Work Audit Workflows Before Portfolio Rollout?
Pilot on one site cluster
Prove the permit to work audit workflow on one region first, checking that findings close on time and audit packs assemble cleanly before the next site group joins.
Scale templates and roles
Widen permit to work audit coverage across the estate with permissions per role and templates that reflect each HSE & safety site's regulatory scope.
Connect reporting and integrations
Publish permit to work audit performance to portfolio dashboards, export branded audit packs, and integrate with the HSE & safety systems that own work orders and records.
Before You Switch
What Auditors and QHSE Teams Ask
Can it produce a scored, defensible permit to work audit pack?
Yes. Each audit scores against the rubric, every finding carries photo evidence and a timestamp, and a branded pack exports in one click with the full trail a reviewer expects.
How are non-conformances tracked to closure?
Each becomes a corrective action with a severity, an owner, and a deadline, and stays open until a named approver verifies the fix with proof.
Can we compare audit results over time and across sites?
Because each audit scores against the same rubric with enforced definitions, trend and cross-site comparison are genuinely comparable rather than subjective.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“InspectWrk transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Permit to Work Audit Off Paper?
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Which Permit to Work Audit Templates Should You Start With?
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Arc Flash Label Inspection Checklist
Verify arc-flash labels on electrical equipment: presence, visibility, legibility, equipment identification, voltage and incident-energy information, PPE data, and label condition.
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Electrical Safety
Grounding & Bonding Inspection Checklist
Inspect grounding and bonding systems: grounding conductors and electrodes, bonding connections, equipment grounding, continuity, corrosion, and panel connections.
10,200+GET
Frequently Asked Questions About Permit to Work Audit Software
What does Permit To Work Audit Software check on a permit work audit?
Permit To Work Audit Software runs a scored permit work audit against ISO 45001, OSHA 1926, and local PTW rules, checking permit-to-work currency, LOTO isolation points, edge protection and ladder condition, confined-space atmosphere and attendant, and hot-work fire watch and combustibles. Each finding is logged with a photo, a severity, and the point it fails, then routed to an owner with a deadline. It stays open until a reviewer verifies the fix, so the audit becomes a traceable evidence pack for operations directors rather than an ageing spreadsheet. Because scoring is built into the template, two sites assessed by two people produce numbers you can compare fairly.
How often should a permit work audit be done?
How often permit work checks run depends on duty, risk, and the standard you follow. Some are daily or pre-use; others run weekly, monthly, or at a statutory interval. Permit To Work Audit Software sets the cadence per site, reminds operations directors before a round is due, and flags anything overdue automatically. Each completed round is timestamped and signed, so the schedule is provably kept rather than assumed, and you can show exactly when the last check happened for any asset.
Which standards does Permit To Work Audit Software support for permit work?
Permit To Work Audit Software keeps permit work checks aligned to ISO 45001, OSHA 1926, and local PTW rules. The photos and readings each standard expects are required fields, so an incomplete check cannot be closed and a gap is caught before an assessor finds it. When a review is due, operations directors export a branded evidence pack built from permit photo, isolation tag photo, and edge protection photo, ready to hand over on the spot. Retention and history stay searchable, so proof remains defensible at any point, not only on the day of an audit.
Can teams run permit work checks offline and across multiple sites?
Yes. Permit To Work Audit Software is offline-first: teams complete permit work checks on iOS or Android with no signal, capturing permit photo, isolation tag photo, and edge protection photo in the field. Each record syncs automatically when the connection returns, with its timestamp intact, and the same template runs on every site. So operations directors get a live view of what is complete, overdue, or failing per location, and a weak connection in a plant room or basement never costs a round or loses a photo.
What is Permit To Work Audit Software?
Permit To Work Audit Software lets HSE & safety teams run permit to work audits the same way on every visit, with photos and a sign-off on each permit to work. Field staff complete every check on the device, add notes and photos, and the permit to work record uploads once back online. Because evidence is captured as the work happens, the permit to work trail still stands up months after the visit. Repeat failures on the same permit to work are flagged, so teams address the cause instead of patching it again.
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