InspectWrk

ASHRAE 188 Checklist

Use this ashrae 188 checklist to work through scope, building and applicable edition, water management program team and responsibilities, building survey and water systems, hazard analysis and control locations, control measures and control limits, and monitoring and verification, logging issues with photos and notes and assigning corrective actions before sign-off.

10 sections31 questions16 to 30 minutesFree

ASHRAE 188Tower A · Water Management Program Team and Responsibilities0 of 3 checked
  • Confirm a water management program team is designated with defined roles and responsibilities.Facilities team reviewing site status in a plant control roomPhoto Added
  • Confirm the team members and operators are competent for their assigned program tasks.Facilities team reviewing site status in a plant control roomPhoto Added
  • Record the program team members and their responsibilities.Facilities team reviewing site status in a plant control roomPhoto Added
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What’s in this checklist.

10 sections · 31 questions · 16 to 30 minutes · Free

    1. Record the building name, location and use, and the water systems in scope.

      Enter text

    2. Record the edition of ANSI/ASHRAE/ASHE Standard 188 adopted for the building, and the assessment date.

      Enter text

    3. Record any special occupancy or healthcare considerations for the building.

      Enter text

    1. Confirm a water management program team is designated with defined roles and responsibilities.

    2. Confirm the team members and operators are competent for their assigned program tasks.

    3. Record the program team members and their responsibilities.

      Enter text

    1. Confirm a survey of the building water systems, potable and non-potable, has been completed.

    2. Confirm aerosol-generating devices and systems, such as cooling towers, decorative fountains and showers, are identified.

    3. Record the water systems and aerosol-generating devices identified, and any process flow diagrams prepared.

      Enter text

    1. Confirm the locations where hazardous conditions could occur, allowing Legionella growth or spread, are identified in the water systems.

    2. Confirm control locations are established where control measures can be applied.

    3. Record the identified hazard locations and control locations.

      Enter text

    1. Confirm control measures are defined at each control location.

    2. Confirm control limits are established for each control measure for the applicable context.

    3. Record the control measures and the control limits used, with values from the applicable edition or context.

      Enter text

    1. Confirm monitoring procedures check that control measures operate within their control limits.

    2. Confirm verification checks that the water management program is performed as designed and is effective.

    3. Record the monitoring and verification methods and the frequencies used.

      Enter text

    1. Confirm corrective actions are defined for when control limits are not met.

    2. Confirm contingency or emergency response procedures are in place, for example for a suspected case or an exceedance.

    3. Record any corrective actions taken and their outcomes.

      Enter text

    1. Confirm the water management program and its procedures are documented.

    2. Confirm records of monitoring, corrective actions and reviews are retained and communicated.

    3. Confirm the program is reviewed and validated periodically and after significant changes.

    1. Confirm the design, construction, start-up, commissioning and ongoing maintenance of water systems consider Legionella risk where applicable.

    2. Record the commissioning and any maintenance or service activities affecting the water systems.

      Enter text

    1. Record each deficiency against the applicable edition of Standard 188, with the water system or location it relates to.

      Enter text

    2. Record the severity of the most significant deficiency.

    3. Record the corrective action, responsible person and target date.

      Enter text

    4. Record the overall result against the applicable edition.

    5. Record the assessor, the evidence attached, and sign-off.

      Enter text

How the ASHRAE 188 checklist works.

Three steps, about 16 to 30 minutes.

  1. Work through each section

    Section by section, one check at a time.

  2. Log every finding

    Tap Fail, add a photo, assign who fixes it.

  3. Sign off and share

    The report is ready the moment you finish.

Same checklist, two ways to run it.

Paper for a one-off check. The app when every finding needs fixing.

Printed PDF

  • Pen on paper
  • Photos in your camera roll
  • Report typed up later

InspectWrk appRecommended

  • Photos on every finding
  • Owner and due date per finding
  • Report ready at sign-off
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What is an ashrae 188 checklist?

Quick answer

An ashrae 188 checklist is the structured inspection used to assess the building water management program against the applicable edition of ASHRAE Standard 188 that facilities management teams use to check the key inspection points, assign owners to any failures, and close them with photo proof. Completed in InspectWrk, it is timestamped, works offline, and exports as an audit-ready facilities management report for ANSI/ASHRAE/ASHE Standard 188 (Legionellosis: Risk Management for Building Water Systems), in the edition adopted for the building and ASHRAE Guideline 12 as companion guidance and applicable local water-safety requirements.

An ashrae 188 checklist is the structured inspection used to assess the building water management program against the applicable edition of ASHRAE Standard 188 that facilities management teams use to check scope, building and applicable edition, water management program team and responsibilities, building survey and water systems, hazard analysis and control locations, control measures and control limits, and monitoring and verification, capture photo evidence, and track corrective actions to closure. Its job is to assess the building water management program against the applicable edition of ASHRAE Standard 188.

Why are ashrae 188 inspections still chased on WhatsApp?

Water management program teams and Facilities and water-safety managers still miss unresolved ashrae defects and repeat findings when rounds are ticked without photo evidence on each ashrae check.

Without a single inspection record, teams reconstruct the evidence from phones instead of proving ANSI/ASHRAE/ASHE Standard 188 (Legionellosis: Risk Management for Building Water Systems), in the edition adopted for the building and ASHRAE Guideline 12 as companion guidance and applicable local water-safety requirements readiness.

Before and After InspectWrk

Before InspectWrk

  • Centre managers send daily round photos on WhatsApp at the end of the shift.
  • Ashrae checks are ticked on paper without photo evidence per finding.
  • Missed PPM and AMC expiry surface when a client complaint lands, not when they happened.

After InspectWrk

  • Water management program teams complete the inspection in the app with photo evidence at the ashrae 188, even offline.
  • Managers see open findings, closure status, and ANSI/ASHRAE/ASHE Standard 188 (Legionellosis: Risk Management for Building Water Systems), in the edition adopted for the building and ASHRAE Guideline 12 as companion guidance and applicable local water-safety requirements evidence live on one dashboard.
  • Overdue PPM, AMC expiry, and missed checks escalate automatically before the client or auditor notices.

Why is an ashrae 188 checklist important?

It helps water management program teams and supervisors keep facilities management work consistent, safe, and auditable, with the evidence needed for ANSI/ASHRAE/ASHE Standard 188 (Legionellosis: Risk Management for Building Water Systems), in the edition adopted for the building and ASHRAE Guideline 12 as companion guidance and applicable local water-safety requirements:

  • Cover the full inspection: structured checks across scope, building and applicable edition, water management program team and responsibilities, building survey and water systems, and hazard analysis and control locations surface unresolved ashrae defects and repeat findings before they reach handover, audit, or the next shift.
  • Document facilities management findings with the right proof: capture photo evidence on each ashrae check on every issue so nothing rests on memory.
  • Stop repeat facilities management findings: assign the fix, set a deadline, and escalate overdue actions before the next round comes around.
  • Stay audit-ready: keep one timestamped record for ANSI/ASHRAE/ASHE Standard 188 (Legionellosis: Risk Management for Building Water Systems), in the edition adopted for the building and ASHRAE Guideline 12 as companion guidance and applicable local water-safety requirements you can export instead of rebuilding it from scattered photos and spreadsheets.

What should be included in an ashrae 188 checklist?

A complete ashrae 188 checklist works through scope, building and applicable edition, water management program team and responsibilities, building survey and water systems, hazard analysis and control locations, control measures and control limits, and monitoring and verification, then records inspection context, scored checkpoints, and evidence with corrective actions:

Inspection context

Record where and when the inspection runs:

  • Site, facilities management location, and asset identification
  • Inspector, date, and the facilities management areas or assets in scope
  • Reference numbers or schedules linked to the checklist

Checkpoints and scoring

Define what each checkpoint verifies and how results are scored:

  • Scope, Building and Applicable Edition
  • Water Management Program Team and Responsibilities
  • Building Survey and Water Systems
  • Hazard Analysis and Control Locations
  • Control Measures and Control Limits
  • Monitoring and Verification
  • 20 fields aligned to the checklist

Evidence and corrective actions

Make every finding traceable and actionable:

  • Capture photo evidence on each ashrae check on failed or critical items
  • Corrective actions with owners and due dates for facilities management teams
  • Sign-off, completion status, and follow-up notes

How do teams use an ashrae 188 checklist?

Follow these steps to run the ashrae 188 checklist:

  1. Fill in the ashrae 188 header: inspector, site, date, and areas in scope.
  2. Work through scope, building and applicable edition, water management program team and responsibilities, building survey and water systems, hazard analysis and control locations, control measures and control limits, and monitoring and verification in order, recording pass, fail, or N/A.
  3. Attach photo evidence on each ashrae check wherever a failure or observation needs proof.
  4. Raise actions for unresolved ashrae defects and repeat findings with owners and deadlines before sign-off.
  5. Review the ashrae 188 summary, share the report, and keep the record for your audit trail.

See how this checklist fits into Facility management software.

This checklist runs as a mobile inspection app that works fully offline on site, with AI-powered defect detection on every photo. To see it on your own workflows, talk to our team.

AI-Powered Features for Your Field Workflows

Submit an inspection and AI writes the PDF report and Excel sheet for you. No admin, no waiting.

01 / 05Photo to formVISION AI

Take a Photo. AI Fills the Form.

Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically.

No typing. No manual entry.

02 / 05Voice to textVOICE AI

Speak. AI Writes It Down.

Inspectors speak their observations in any language. AI transcribes and fills the form in real time.

Completely hands-free in the field.

03 / 05Auto reportsREPORT AI

AI Writes the Report. PDF and Excel, Instantly.

The moment an inspection is submitted, AI summarises the findings and builds a branded PDF report and an Excel sheet for you.

No manual reporting. No copy-paste.

04 / 05IntegrationsINTEGRATIONS

Connect Your Existing Tools.

InspectWrk integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP.

No double entry.

05 / 05Live dashboardLIVE DATA

Live Dashboard. Every Site. Always On.

Your operations team sees completion rates, open issues, and compliance scores across all sites in real time.

No chasing updates.

One Platform. Mobile-First. AI-Powered.

  • Collaborate

    Collaborate with your team anytime, anywhere

    See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.

    • Organise inspection data by site, team, and date
    • Assign checks to the inspector or vendor responsible
    • Track completion across every location in one view
    • Keep field and back-office in sync in real time
    • Comment on findings without leaving the inspection
  • Custom Reports

    Custom reports that guide your decision making

    Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.

    • Branded PDF and CSV export from any completed inspection
    • Schedule weekly or monthly delivery to managers and clients
    • Share to email, Drive, Teams, or Slack in one click
    • Filter findings by site, severity, or corrective-action status
  • Powerful Analytics

    Analyse your inspection data with confidence

    See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.

    Powerful dashboard
    Combine multiple reports into one dashboard so you can monitor status, bottlenecks, and completion trends at a glance.
    Always in sync
    Changes sync across devices so inspectors, supervisors, and back-office teams always see the latest responses and attachments.
    Embedded analytics
    Explore checklist data with charts and breakdowns that stay tied to the underlying inspections, without exporting to spreadsheets.

ASHRAE 188questions

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It is scoped to the scheduled cadence and controls that water management program teams, facilities and water-safety managers run, not a one-off handover walk. It prompts scope, building and applicable edition, water management program team and responsibilities, building survey and water systems, hazard analysis and control locations, control measures and control limits, and monitoring and verification, watching for unresolved ashrae defects and repeat findings, records pass, fail, or N/A with photo evidence on each ashrae check on critical items, and raises corrective actions with owners before sign-off. Run in InspectWrk, the record is timestamped and rolls into trend reports so repeat failures surface before the next audit.

They work through each checkpoint to assess the building water management program against the applicable edition of ASHRAE Standard 188, confirm the required controls are in place, and capture photo evidence on each ashrae check on anything that fails or needs proof. Priority failure modes include unresolved ashrae defects and repeat findings. Each checkpoint takes pass, fail, or N/A, and a failed item stays open until the fix is verified.

It expects photo evidence on each ashrae check on failed or critical items, so findings rest on proof rather than memory. Records support ANSI/ASHRAE/ASHE Standard 188 (Legionellosis: Risk Management for Building Water Systems), in the edition adopted for the building and ASHRAE Guideline 12 as companion guidance and applicable local water-safety requirements, and every photo, note, and sign-off stays attached to the inspection instead of living in chat threads.

The ashrae 188 checklist covers scope, building and applicable edition, water management program team and responsibilities, building survey and water systems, hazard analysis and control locations, control measures and control limits, and monitoring and verification. On each checkpoint, water management program teams record pass, fail, or N/A, add a photo on anything that needs proof, and raise a corrective action with an owner and due date. Run in InspectWrk, the inspection is timestamped, traceable to whoever completed it, and exports as a single facilities management report aligned to ANSI/ASHRAE/ASHE Standard 188 (Legionellosis: Risk Management for Building Water Systems), in the edition adopted for the building and ASHRAE Guideline 12 as companion guidance and applicable local water-safety requirements.

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