Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Facilities
Facilities AuditSoftware
Plan and score facilities audit, capture evidence against every requirement, turn findings into tracked corrective actions, and produce audit-ready reports, all in one workflow.
InspectWrk is the software we provide to run this audit workflow. It is mobile-first, offline-capable, and built so every record holds up as evidence.
Works OfflineiOS & AndroidFree Setup & Onboarding
4.5/5TrustpilotBased on 3,987 reviews
The problem this software solves
Expired statutory certificate
Reported by voice or chat, expired statutory certificate is caught late and logged with no evidence tied to the asset.
Overdue PPM
Overdue PPM goes unrecorded between rounds, so there is no proof it was found, owned, or fixed.
Fire-system fault
On a manual round fire-system fault is easy to miss, and hard to defend to an auditor after the fact.
Safety-control gap
Safety-control gap lands in a photo thread with no owner, deadline, or audit trail behind it.
How the software solves it
InspectWrk runs the facilities audit as a scored assessment that produces a defensible pack: plan, score against the rubric, evidence every finding, and drive corrective action to closure.
- 1
Plan
Schedule the facilities audit and load the rubric the regulator, insurer, or client expects.
- 2
Score
Assess each category and score it, so the result is comparable audit to audit.
- 3
Evidence
Attach a photo and note to each finding, with inspector, timestamp, and location.
- 4
Finding
Every non-conformance becomes a corrective action with a severity and owner.
- 5
CAPA
Actions stay open until a named approver verifies the fix.
- 6
Report
A branded, scored audit pack exports in one click for the reviewer.
Workflow
How Does a Facilities Audit Programme Run from Field Capture to Leadership Reporting?
The audit workflow, end to end: Plan → Assess & score → Capture evidence → Record findings → Corrective action → Verify closure → Report. Every step happens on one system, so nothing falls between the field and the office.
- 1
Configure the Facilities Template
Your controls become a mobile template with required photos and readings on statutory compliance and certificates, PPM and AMC currency, fire and life-safety systems, health and safety controls, and service quality and SLA, aligned to ISO 41001, fire safety NOC, and ISO 45001, so every site works to the same standard from day one.
- 2
Capture the Check in the Field
Field teams complete the facilities audit on iOS or Android, offline where signal is poor, recording certificate record, ppm record, and audit finding against each point before a named sign-off can close the round.
- 3
Route Findings to Verified Closure
A failed item such as expired statutory certificate becomes an owned task with a severity and a deadline, and it stays open until photo proof of the fix is reviewed, so defects do not resurface unnoticed.
- 4
Report Performance
Every check feeds live dashboards and branded exports, so facilities and compliance teams see completion, overdue actions, and risk per site without assembling a report by hand.
Capabilities
What the software handles for facilities audit
The capabilities that matter for this workflow, and what your team can do with each one.
Programme Scheduling and Statutory Clocks
For Facilities Management teams running facilities audit, recurring facilities audit cycles auto-schedule by asset and site, and overdue clocks escalate before they become a Facilities Management compliance gap.
Structured Field Capture
In Facilities Management facilities audit operations, each facilities audit entry carries inspector identity, timestamp, and required photos, so a Facilities Management record is complete by construction.
AI-assisted Evidence Capture
Across the facilities audit portfolio, during facilities audit checks, on-device models surface probable issues from images, reducing keystrokes and overlooked items.
Portfolio Dashboards
On facilities audit programmes, live dashboards give FM Engineering Managers per-site facilities audit completion and overdue findings in one view, replacing weekly spreadsheet roll-ups.
Audit-ready Exports
Facilities Audit packs build themselves from the live record, so Facilities Management reviews never start with a folder-and-email scramble.
Offline-first Mobile Apps
Across multi-site facilities audit rounds, field teams complete facilities audit checks without connectivity; the app stores evidence locally and uploads it later intact.
Coverage
What Does Facilities Audit Cover?
Facilities audit checks statutory compliance and certificates, PPM and AMC currency, fire and life-safety systems, health and safety controls, service quality and SLA, and asset condition and lifecycle. Facilities and compliance teams capture a photo and a reading on each point, offline where signal is poor, and a named reviewer signs the round off, so every facilities management record proves what was checked, when, and by whom, and stays aligned to ISO 41001, fire safety NOC, and ISO 45001.
What Gets Checked
- Statutory compliance and certificates
- PPM and AMC currency
- Fire and life-safety systems
- Health and safety controls
- Service quality and SLA
- Asset condition and lifecycle
Common Defects It Surfaces
- Expired statutory certificate
- Overdue PPM
- Fire-system fault
- Safety-control gap
- SLA breach
Evidence Captured
- Certificate record
- PPM record
- Audit finding
Records align toISO 41001fire safety NOCISO 45001
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, InspectWrk does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
InspectWrk integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Outcomes
What changes for your team
Facilities and compliance teams
A live view of facilities audit status across every site, with defensible evidence and no Friday report assembly.
Field teams
Guided facilities checks on mobile with offline capture, so expired statutory certificate is caught and logged on the spot.
Compliance stakeholders
Searchable history and ISO 41001-ready exports available on demand.
Who it's for
Operations and site managers
Own performance and audit readiness across sites.
Field teams and inspectors
Complete guided checks in the field, offline where needed.
QHSE and compliance teams
Retrieve evidence the moment an auditor or client asks.
Multi-site operations leaders
Compare sites and spot recurring risk without spreadsheets.
Facilities Management teams
Standardise on one workflow across every location.
Fits how your team already works
Your systems of record
System of record
ERP / WMS / CMMS · Existing spreadsheets · Current reporting
InspectWrk
Inspection and evidence layer
Inspections · Condition evidence · Corrective actions · Compliance clocks
Managers, clients, and auditors
Outputs
Live dashboards · Evidence packs · Audit-ready reports
Comparison
Paper and spreadsheets vs InspectWrk
Where paper and spreadsheets fall short against InspectWrk on the facilities audit job.
| Capability | Paper / spreadsheets | With InspectWrk |
|---|---|---|
| Periodic scoring | Facilities audits, covering points like statutory compliance and certificates, are scored on paper, so results are hard to compare across periods or sites. | Each audit is scored against a fixed rubric, so trend and site comparison are genuinely comparable. |
| Evidence per finding | A finding such as expired statutory certificate is noted without a photo tied to the asset and time. | Every finding carries a photo, inspector identity, timestamp, and location. |
| Non-conformance to CAPA | Corrective actions live in email with no owner, deadline, or proof the fix happened. | Each non-conformance becomes a tracked action with severity, owner, and verified closure. |
| Audit trail | Historic audit records are scattered and slow to retrieve when a reviewer asks. | Twelve months of scored audits retrieve in one click with the full evidence trail. |
| Audit pack | The pack is assembled by hand the week of the review. | A branded, scored pack aligned to ISO 41001 exports the moment the audit closes. |
Rollout
How Should Teams Pilot Digital Facilities Audit Workflows Before Portfolio Rollout?
Pilot on one site cluster
Begin with one facilities audit template on a single cluster of facilities management sites, then read completion rates and closure times before you widen the rollout.
Scale templates and roles
Scale the facilities audit programme by cloning the proven template, then adjust it to local facilities management rules so every site inspects to one standard.
Connect reporting and integrations
Feed facilities audit results into portfolio dashboards and branded exports, and push findings to your CMMS, ERP, or GRC stack through the API where facilities management teams need it.
Before You Switch
What Auditors and QHSE Teams Ask
Can it produce a scored, defensible facilities audit pack?
Yes. Each audit scores against the rubric, every finding carries photo evidence and a timestamp, and a branded pack exports in one click with the full trail a reviewer expects.
How are non-conformances tracked to closure?
Each becomes a corrective action with a severity, an owner, and a deadline, and stays open until a named approver verifies the fix with proof.
Can we compare audit results over time and across sites?
Because each audit scores against the same rubric with enforced definitions, trend and cross-site comparison are genuinely comparable rather than subjective.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“InspectWrk transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Facilities Audit Off Paper?
Inspections Across Industries
View All
Which Facilities Audit Templates Should You Start With?
Get started with inspection and audit checklist templates.
Inspections
Site Inspection Checklist
Standard site-level inspections for construction, safety, and compliance. Capture conditions, photos, and follow-ups in one place.
41,000+GET
Asset Management
Asset Inspection Checklist
Inspect assets and equipment: condition, location, photos, and maintenance history. Track condition over time.
28,900+GET
Work Orders
Work Order Checklist
Complete work orders with checklist items, photos, and sign-off. Track completion and proof of work.
31,800+GET
Maintenance
Maintenance Checklist
Preventive and corrective maintenance inspections. Log repairs, parts, and condition with photos and follow-ups.
27,400+GET
Frequently Asked Questions About Facilities Audit Software
What does Facilities Audit Software check in facilities audit?
Facilities Audit Software runs facilities audit covering statutory compliance and certificates, PPM and AMC currency, fire and life-safety systems, health and safety controls, and service quality and SLA. Each point is captured on mobile with a photo, and a reading where one applies, then a named reviewer signs the round off before it can close. The same template runs on every site, so facilities and compliance teams get one consistent standard across the facilities management portfolio, and every record proves what was checked, when, and by whom.
Which facilities problems does Facilities Audit Software help catch?
The programme targets the failures that matter most: expired statutory certificate, overdue PPM, fire-system fault, and safety-control gap. When a check fails, it becomes an assigned task with an owner, a severity, and a deadline, and it stays open until photo proof of the fix is reviewed. Repeat failures are flagged, so teams fix the cause rather than the symptom. For facilities and compliance teams, that turns expired statutory certificate from a note lost in a chat thread into a tracked action with verified closure across every facilities management site.
Which standards does Facilities Audit Software support?
Facilities Audit Software keeps facilities work aligned to ISO 41001, fire safety NOC, and ISO 45001. The photos, readings, and sign-offs each standard expects are required fields, so an incomplete check cannot close and a gap is caught before an assessor finds it. When a review is due, facilities and compliance teams export a branded pack and a searchable history for the site in scope, built from the live record with certificate record, ppm record, and audit finding rather than rebuilt from folders and email. That keeps evidence defensible at any time, not only in the week before an audit.
Can teams run facilities checks offline and across multiple sites?
Yes. Field teams complete facilities checks on iOS or Android with no signal, capturing certificate record, ppm record, and audit finding in the field, and each record syncs when the connection returns with its timestamp and author intact. Because the same template runs on every site, facilities and compliance teams get one consistent standard across the facilities management portfolio and a live view of what is complete, overdue, or failing per location, without waiting for a site to email a report.
How do teams roll out Facilities Audit Software?
Most facilities management teams start on one template and a single cluster of sites, watching completion and closure time from day one. The checks that cause the most chasing today go first: statutory compliance and certificates, PPM and AMC currency, fire and life-safety systems, health and safety controls, and service quality and SLA. Once field teams trust the digital record and findings reach verified closure, the same template scales across the estate, and new sites inherit the approved programme on day one so the standard does not drift. Facilities and compliance teams keep one view of the work across every location as the portfolio grows.
Does Facilities Audit Software work with a CMMS or asset register?
Facilities Audit Software runs alongside the systems you already use. Findings and readings can flow into a CMMS, ERP, or asset register through the API, so those systems hold verified field data instead of re-keyed notes. It owns the part they were never built for: offline capture, photo evidence, and a fast audit pack built from certificate record, ppm record, and audit finding. Teams keep work orders and finance where they are, and add the facilities audit layer where the evidence is captured, so the record and the work order finally agree.
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