“Inspectly360 transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
Warranty Management Software
Looking for warranty management software built around how your team tracks coverage and claims? We provide it. Inspectly360 delivers a tailored warranty solution on our platform, configured to your assets, coverage, and claims. Book a demo to scope it.
Configured to Your WorkflowFree Setup & OnboardingDedicated Support
4.5/5TrustpilotBased on 3,987 reviews
Quick Answer
Warranty management software tracks the warranties on an organisation's assets: what is covered, until when, by whom, and what happens when a claim is due. Inspectly360 provides a warranty solution tailored to your operation, built on our records and workflow platform and configured to your assets, coverage, and claim process.
What Is Warranty Management Software, and How Does Inspectly360 Provide It?
Most warranty information is buried in purchase paperwork and a spreadsheet nobody updates. Coverage and expiry dates go unwatched, so repairs that should have been claimed are paid for, warranty documents cannot be found when a claim is needed, and there is no record of what was claimed and resolved.
How It Works
How Do We Deliver Your Warranty Solution?
We deliver your warranty solution in five steps, from scoping your assets to rollout and support.
- 1
Scope Your Assets and Warranties
We map your assets, their warranties, and how claims are handled, so the solution matches how your team actually manages coverage.
- 2
Configure Warranty Records
We build warranty records against each asset on the platform, with coverage, start and end dates, and vendor and manufacturer information.
- 3
Set Expiration and Claims
We configure expiration tracking with reminders and the warranty-claim workflow with status, so coverage is used before it lapses.
- 4
Pilot on One Asset Group
You run the solution on one asset group, so records, reminders, and claims are proven before it scales.
- 5
Roll Out and Support
We roll the solution across your assets and sites and support it, with warranty status and claim records live for your teams.
What Does Warranty Management Cover?
Warranty management covers the warranty lifecycle on assets: coverage records, expiration, claims, verification, and service history. The scope below is what the platform holds and tracks, distinct from general asset maintenance, which it connects to.
What Gets Checked
- asset warranty records and coverage
- coverage start and end dates
- expiration tracking and reminders
- vendor and manufacturer information
- warranty claims and claim status
- covered versus non-covered work
Common Defects It Surfaces
- coverage buried in purchase paperwork
- warranties lapsing unnoticed
- covered work paid for out of pocket
- claims missed or lost
- no record of warranty value
Evidence Captured
- warranty record per asset
- claim history with status
- coverage and expiry dashboard
Templates align toyour warranty termsvendor and manufacturer coverageasset finance requirements
Rollout
Rolling Out Warranty Management Software
Where Does Inspectly360 Sit Beside Your Asset or Finance System?
Inspectly360 is the warranty and records layer beside your asset or finance system, not a replacement for it. Your asset register or finance system can hold ownership and purchase cost. Inspectly360 owns the warranty lifecycle: coverage records, expiration tracking, claims, verification, and service history. Warranty records link back to the asset, so coverage and its evidence sit beside your systems of record without duplicating them.
What Should Teams Validate Before a Pilot?
Validate four things during the pilot rather than after. First, that warranty records hold coverage, dates, and vendor information per asset. Second, that expiration reminders reach the right person before coverage lapses. Third, that claims run with status and verification. Fourth, that warranty status rolls up across sites. Run one asset group so the record, reminder, and claim loop is proven before it scales.
Security, Roles, and Records
Warranty records inform repair and spend decisions, so their integrity matters. Inspectly360 enforces role-based access so teams record and claim, managers review coverage and claims, and finance sees warranty value. Warranties, claims, and verifications are logged and retained for the period your asset and finance teams require, so any claim about coverage or a warranty outcome can be traced to its evidence with time and author preserved.
Rollout Across Assets and Sites
A warranty rollout works best asset group by asset group or site by site rather than all at once. Start where coverage value or expiry risk is highest, prove the record, reminder, and claim loop there, then extend. Existing warranty details import so teams do not start empty. Because records are configuration rather than code, each asset type can carry its own coverage fields while warranty status rolls up to one view for asset and finance leadership.
Capabilities
What Warranty Management Software Covers
What Warranty Management Software covers for your team.
Comparison
What Changes with Inspectly360
Teams comparing Inspectly360 to purchase folders and spreadsheets for warranty see the difference on five points: coverage visibility, expiration, claims, covered work, and records.
| Capability | Without Inspectly360 | With Inspectly360 |
|---|---|---|
| Coverage visibility | Warranty coverage is buried in purchase paperwork, so nobody knows what is under warranty. | Coverage is recorded against each asset, so what is under warranty and until when is clear. |
| Expiration | Expiry dates go unwatched, so warranties lapse and repairs are paid for that could have been claimed. | Expiration is tracked with reminders, so coverage is used or renewed before it lapses. |
| Claims | Claims are handled ad hoc, so warranty documents cannot be found and claims are missed. | Warranty claims run as a workflow with status, so claims are made and tracked to resolution. |
| Covered work | Nobody checks whether a repair is covered, so warranty work is paid for out of pocket. | Warranty is verified before a repair, so covered work is claimed rather than paid for. |
| Records | There is no record of what was claimed and resolved, so warranty value cannot be shown. | A claim and service history is held per asset, so warranty activity is on the record. |
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
Who It's For
What Teams Get from Warranty Management Software
What changes once warranty management software is standardised on Inspectly360.
- Coverage is recorded against each asset, so what is under warranty and until when is always clear.
- Expiration is tracked with reminders, so coverage is used or renewed before it lapses.
- Warranty claims run as a workflow with status, so claims are made and tracked to resolution, not missed.
- Warranty is verified before a repair, so covered work is claimed rather than paid for out of pocket.
- A claim and service history is held per asset, so warranty activity and value are on the record.
- We configure the solution to your assets and coverage, and roll it out across your sites.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Warranty Management Off Paper?
Request This SoftwareInspections Across Industries
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Which Checklist Templates Should Teams Pilot First?
Get started with inspection and audit checklist templates.
Inspections
Site Inspection Checklist
Standard site-level inspections for construction, safety, and compliance. Capture conditions, photos, and follow-ups in one place.
41,000+GET
Asset Management
Asset Inspection Checklist
Inspect assets and equipment: condition, location, photos, and maintenance history. Track condition over time.
28,900+GET
Work Orders
Work Order Checklist
Complete work orders with checklist items, photos, and sign-off. Track completion and proof of work.
31,800+GET
Maintenance
Maintenance Checklist
Preventive and corrective maintenance inspections. Log repairs, parts, and condition with photos and follow-ups.
27,400+GET
Which Inspection Apps Bring This Workflow to iOS and Android?
Use these apps to run inspections and audits.
Facilities Management Inspection App
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facilitiesFMinspection
Simplify facilities inspections with forms, photos, and reports.
Get the App
Building Inspection App
by Inspectly360
buildingcomplianceinspection
Building condition and compliance inspections with evidence and follow-ups.
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Building Inspection App
by Inspectly360
buildinginspectionchecklist
Digitize building inspection apps workflows with forms, evidence capture, and automated reporting.
Get the App
Building Inspection Mobile App
by Inspectly360
buildinginspectionmobile
Run building inspections on phones and tablets with offline forms, photo evidence, and instant reports.
Get the App
Building Inspection Audit App
by Inspectly360
buildingauditcompliance
Audit buildings with structured scoring, photo evidence, and corrective action tracking across portfolios.
Get the App
Frequently Asked Questions About Warranty Management Software
How is this different from asset or maintenance management?
Warranty management is a focused slice of asset management, deliberately centred on the warranty lifecycle rather than general maintenance. Asset management tracks what assets you have and their condition, and maintenance management schedules and records the work done on them. Warranty management is specifically about coverage: what is under warranty, until when, by which vendor, and what happens when a claim is due. The workflows connect, a repair on an asset should check whether it is under warranty, but this page owns coverage, expiration, claims, and verification rather than the maintenance itself. Inspectly360 provides asset and maintenance solutions too, so warranty sits alongside them and draws on the asset record, without any of them repeating the others. If your need is never paying for covered work and never missing a claim, this is the right page.
How do you deliver a warranty solution on a platform?
We build your warranty solution on the Inspectly360 platform and configure it to your process, rather than handing you a fixed product. Our team scopes your assets, their warranties, and how claims are handled, configures the warranty records, expiration reminders, claim workflow, verification, and reporting to match, and rolls it out with a pilot asset group first. Because the platform is built for configurable records, scheduling, workflows, and reporting, a warranty solution tailored to your process is delivered without custom code. You get software shaped to how your team actually manages warranties, supported by our team, rather than the purchase folders and spreadsheets where warranty information usually goes to be forgotten.
Does it track coverage and expiration?
Yes, and this is where most warranty value is lost or saved. Each asset carries a warranty record with its coverage details and start and end dates, so what is under warranty and until when is visible rather than buried in purchase paperwork. The solution tracks those expiry dates and raises reminders before coverage lapses, so a warranty is used, renewed, or consciously allowed to expire rather than quietly running out unnoticed. Because coverage and expiry roll up across sites, a manager can see which assets are approaching expiry and which are still covered, which matters both for planning repairs and for deciding whether to extend coverage. Watching coverage and expiry actively, rather than discovering a warranty lapsed after paying for a repair, is one of the clearest returns on managing warranties in a system.
Does it manage warranty claims and verification?
Yes. When a repair or issue arises, the solution lets you verify whether the asset is under warranty and whether the work is covered before any money is spent, which is exactly the check that gets skipped when warranty information is scattered, leading to paying for covered work. If it is covered, a warranty claim runs as a workflow with a status, so the claim is made, its progress is tracked, and its resolution is recorded rather than being handled ad hoc and forgotten. The claim sits on the asset alongside its service history, which is often what a vendor needs to honour a claim. Because claims and their outcomes are recorded, you can also show the value warranties have returned, which is useful when justifying maintenance budgets or negotiating coverage. This turns warranty from a document nobody reads into an active part of every repair decision.
Does it work across many assets and sites?
Yes. Warranties span every asset an organisation owns, across every site, and the value of managing them centrally grows with scale. The solution holds a warranty record for each asset, tied to its location and site, and rolls coverage, expiry, and claim status up to a view across the whole estate, so a manager sees warranty risk and value across sites rather than asset by asset. Because records are held per asset and per site, a local team can manage the warranties on their equipment while leadership sees the aggregate, including which sites have significant coverage approaching expiry. This multi-site view is what turns warranty management from a filing task into a source of savings, because expiring coverage and claim opportunities are surfaced across the organisation rather than discovered too late on individual assets.
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