Take a Photo. AI Fills the Form
Your inspector takes a photo of any asset or defect. AI reads it and fills the inspection form automatically. No typing. No manual entry.
Marine
Incident ReportSoftware
Run incident report in the field, capture photo evidence, log defects, assign corrective actions, and keep a complete, provable inspection history, all in one workflow.
InspectWrk is the software we provide to run this inspection workflow. It is mobile-first, offline-capable, and built so every record holds up as evidence.
Works OfflineiOS & AndroidFree Setup & Onboarding
4.5/5TrustpilotBased on 3,987 reviews
The problem this software solves
Late or missed reporting
Reported by voice or chat, late or missed reporting is caught late and logged with no evidence tied to the asset.
Shallow investigation
Shallow investigation goes unrecorded between rounds, so there is no proof it was found, owned, or fixed.
No corrective actions
On a manual round no corrective actions is easy to miss, and hard to defend to an auditor after the fact.
Recurrence of the same incident
Recurrence of the same incident lands in a photo thread with no owner, deadline, or audit trail behind it.
How the software solves it
InspectWrk runs the whole incident report inspection cycle on one mobile system, from the scan to the signed-off report. Here is the loop your team follows.
- 1
Inspect
Open the right incident report checklist by scanning the asset or location QR tag.
- 2
Capture
Record photos, readings, and signatures, offline where signal is poor.
- 3
Find
AI flags likely defects from the photo and the inspector confirms or overrides.
- 4
Correct
A failed item becomes an owned action with a severity and a deadline.
- 5
Verify
The finding stays open until a named approver signs off proof of the fix.
- 6
Report
A branded report generates on close-out and dashboards update across sites.
Workflow
How Does an Incident Report Cycle Run from Field Capture to Audit-Ready Reporting?
The inspection workflow, end to end: Plan → Inspect → Capture evidence → Record findings → Correct → Re-inspect → Report. Every step happens on one system, so nothing falls between the field and the office.
- 1
Configure the Incident Inspection Template
Your incident controls become a mobile template with required photos and readings on what happened and when, injury, damage, or loss, immediate response, root cause investigation, and corrective actions and reporting, aligned to ISO 45001 and RIDDOR, so every site inspects to the same standard from day one.
- 2
Capture the Incident Check in the Field
Inspectors complete the incident inspection on iOS or Android, offline where signal is poor, recording scene and injury photo, investigation record, and corrective action sign-off against each point before a named sign-off can close the round.
- 3
Route Incident Findings to Verified Closure
A failed item such as late or missed reporting becomes an owned task with a severity and a deadline, and stays open until photo proof of the fix is reviewed, so incident defects do not resurface unnoticed.
- 4
Report Incident Performance
Every incident inspection feeds live dashboards and branded exports, so operations directors see completion, overdue actions, and risk per site without assembling a report by hand.
Capabilities
What the software handles for incident report
The capabilities that matter for this workflow, and what your team can do with each one.
Programme Scheduling and Statutory Clocks
For HSE & Safety teams running incident report, statutory and SLA clocks for incident report run automatically, giving Operations Directors a live view of what is due, overdue, and signed off.
Structured Field Capture
Each incident report entry carries inspector identity, timestamp, and required photos, so an HSE & Safety record is complete by construction.
AI-assisted Evidence Capture
Across the incident report portfolio, photo analysis suggests defect type and severity during incident report rounds, cutting manual data entry without removing inspector judgement.
Portfolio Dashboards
On incident report programmes, live dashboards give Operations Directors per-site incident report completion and overdue findings in one view, replacing weekly spreadsheet roll-ups.
Audit-ready Exports
For incident report field teams, searchable incident report records mean any past check is retrievable instantly, so Operations Directors stop rebuilding history from drives.
Offline-first Mobile Apps
Across multi-site incident report rounds, offline-first capture keeps incident report rounds moving in lifts, basements, and remote HSE & Safety sites, then reconciles on reconnect.
Coverage
What Does an Incident Inspection Cover?
An incident inspection covers what happened and when, injury, damage, or loss, immediate response, root cause investigation, and corrective actions and reporting. Operations directors capture a photo and a reading on each incident point. They work offline where signal is poor, then sign the incident round off. So every incident record proves what was checked, when, and by whom.
What Gets Checked
- What happened and when
- Injury, damage, or loss
- Immediate response
- Root cause investigation
- Corrective actions and reporting
Common Defects It Surfaces
- Late or missed reporting
- Shallow investigation
- No corrective actions
- Recurrence of the same incident
- Missing regulatory notification
Evidence Captured
- Scene and injury photo
- Investigation record
- Corrective action sign-off
Records align toISO 45001RIDDOR
One Platform. Mobile-First. AI-Powered.
Manage every checklist in one connected workspace, capture evidence on mobile at the point of work, and let AI turn field inputs into clear, stakeholder-ready reports in minutes.
Collaborate
Collaborate with your team anytime, anywhere
See which checklists your team has in progress across every site, jump into the same inspection with one tap, and keep field, supervisor, and back-office views in sync without sending screenshots on WhatsApp.
- Organise inspection data by site, team, and date
- Assign checks to the inspector or vendor responsible
- Track completion across every location in one view
- Keep field and back-office in sync in real time
- Comment on findings without leaving the inspection
Custom Reports
Custom reports that guide your decision making
Every team reports differently. Build the report your operations, quality, or compliance leads actually want to read, share it as a branded PDF, and schedule delivery to the stakeholders who need it.
- Branded PDF and CSV export from any completed inspection
- Schedule weekly or monthly delivery to managers and clients
- Share to email, Drive, Teams, or Slack in one click
- Filter findings by site, severity, or corrective-action status
Powerful Analytics
Analyse your inspection data with confidence
See completion, pass rate, and recurring findings across every checklist and every site, without pulling spreadsheets together at the end of the month.
AI-Powered Features for Your Field Workflows
Everything your field team does on paper, InspectWrk does automatically: faster, more accurate, and without the admin.
Speak. AI Writes It Down.
Inspectors speak their observations in any language. AI transcribes and fills the form in real time. Completely hands-free in the field.
Inspections Done. Report Ready.
The moment an inspection is submitted, a branded PDF, Excel, or CSV report generates automatically. No manual work. No waiting.
Connect Your Existing Tools.
InspectWrk integrates with the tools your team already uses, including Zoho, Microsoft 365, and SAP. No double entry.
Live Dashboard. Every Site. Always On.
Your operations team sees completion rates, open issues, and compliance scores across all sites in real time. No chasing updates.
Outcomes
What changes for your team
Operations Directors
A live view of incident inspection status across every site, with defensible evidence and no Friday report assembly.
Field teams
Guided incident checks on mobile with offline capture, so late or missed reporting is caught and logged on the spot.
Compliance stakeholders
Searchable incident history and ISO 45001-ready exports available on demand.
Who it's for
Operations and site managers
Own performance and audit readiness across sites.
Field teams and inspectors
Complete guided checks in the field, offline where needed.
QHSE and compliance teams
Retrieve evidence the moment an auditor or client asks.
Multi-site operations leaders
Compare sites and spot recurring risk without spreadsheets.
HSE & Safety teams
Standardise on one workflow across every location.
Fits how your team already works
Your systems of record
System of record
ERP / WMS / CMMS · Existing spreadsheets · Current reporting
InspectWrk
Inspection and evidence layer
Inspections · Condition evidence · Corrective actions · Compliance clocks
Managers, clients, and auditors
Outputs
Live dashboards · Evidence packs · Audit-ready reports
Comparison
Paper and spreadsheets vs InspectWrk
Where paper and spreadsheets fall short against InspectWrk on the incident report inspection job.
| Capability | Paper / spreadsheets | With InspectWrk |
|---|---|---|
| Inspection execution | Checks like what happened and when are run on paper or from memory, so coverage and cadence vary by inspector and shift. | Guided incident report templates run the same way every time, with required fields and photos before sign-off. |
| Evidence capture | Photos sit on personal phones and in chat threads with no link to the asset or the check. | Evidence attaches to the record at the point of work, with inspector, timestamp, and location. |
| Defect identification | A fault such as late or missed reporting is spotted late or missed entirely between rounds. | AI surfaces likely defects from the photo and the inspector confirms the finding on the spot. |
| Corrective action | Failed items are noted but ownership, deadlines, and proof of the fix are unclear. | Each failure becomes a tracked action with an owner, a due date, and photo-verified closure. |
| Reporting | Reports are assembled by hand and ISO 45001 evidence is hard to retrieve, days after the round. | Reports generate on close-out aligned to ISO 45001, and managers see status across every site live. |
Rollout
How Should HSE & Safety Teams Pilot Incident Report Digitally Without Disrupting Operations?
Pilot on one site cluster
Pick one HSE & safety cluster for the initial incident report rollout, confirm the dashboards match what the field sees, then extend template by template.
Scale templates and roles
Roll incident report out site by site, granting contractors scoped access and tying templates to the specific HSE & safety obligations each location carries.
Connect reporting and integrations
Turn on live incident report reporting for Operations Directors, and route readings and defects into the CMMS or compliance system of record so nothing is re-keyed.
Before You Switch
Common Questions Before You Start
We already run incident report checks on paper. Do we have to change our process?
No. Your existing checklist becomes a mobile template, so the same checks run with photos, timestamps, and named sign-off attached. Only the capture changes.
Will field teams actually use it?
The check runs on the device they already carry, works offline where signal drops, and opens the right checklist from a QR scan, so there is no typing from memory.
What happens when a defect is found?
It becomes an owned action with a severity and a deadline, and stays open until a named approver verifies the fix with photo proof.
Reviews From Real People
4.5/5TrustpilotBased on 3,987 reviews
What our
customers are
saying
“InspectWrk transformed how we manage site safety inspections. The offline capability alone saved us countless hours. Our compliance rate jumped from 72% to 96% in just three months.”
Sarah Mitchell
Meridian Construction Group
“The AI-powered defect detection has changed how we work. Our inspectors capture photos and the system flags issues we'd have missed. It's like having an expert reviewer on every site visit.”
James Chen
Pacific Manufacturing Co.
“Rolling out digital checklists across multiple projects gave us instant visibility into recurring safety issues. We now resolve critical findings in hours instead of days.”
Olivia Carter
Northbridge Infrastructure
Ready to Move Incident Report Off Paper?
Inspections Across Industries
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Which Incident Report Checklist Templates Should You Try First?
Get started with inspection and audit checklist templates.
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Safety Inspection Checklist
Safety inspections with hazard identification, corrective actions, and compliance reporting. Offline capture and evidence.
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Incident Report Form
Report incidents and near-misses with details, photos, location, and timeline. Ready for safety or quality review.
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Electrical Safety
Arc Flash Label Inspection Checklist
Verify arc-flash labels on electrical equipment: presence, visibility, legibility, equipment identification, voltage and incident-energy information, PPE data, and label condition.
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Electrical Safety
Grounding & Bonding Inspection Checklist
Inspect grounding and bonding systems: grounding conductors and electrodes, bonding connections, equipment grounding, continuity, corrosion, and panel connections.
10,200+GET
Which Incident Report Apps Run on iOS and Android?
Use these apps to run inspections and audits.
Frequently Asked Questions About Incident Report Software
What does Incident Report Software check on an incident inspection?
Incident Report Software runs a structured incident inspection covering what happened and when, injury, damage, or loss, immediate response, root cause investigation, and corrective actions and reporting. Each point is captured on mobile with a photo and a reading, and a named inspector signs the round off before it can close. The same template runs on every site, so operations directors work to one standard rather than a version that drifts between locations. Every record proves what was checked, when, and by whom, so the evidence is ready long before an assessor asks for it.
How often should an incident inspection be done?
How often incident checks run depends on duty, risk, and the standard you follow. Some are daily or pre-use; others run weekly, monthly, or at a statutory interval. Incident Report Software sets the cadence per site, reminds operations directors before a round is due, and flags anything overdue automatically. Each completed round is timestamped and signed, so the schedule is provably kept rather than assumed, and you can show exactly when the last check happened for any asset. Incident Report Software lets HSE & safety teams run incident report inspections the same way on every visit, with photos and a sign-off on each incident report.
Which incident defects matter most, and what happens if they are missed?
The inspection targets the incident failures that matter most: late or missed reporting, shallow investigation, no corrective actions, and recurrence of the same incident. Left unchecked, a fault such as late or missed reporting can mean downtime, a safety incident, or a failed audit, so every finding becomes an owned task with a deadline. It stays open until photo proof of the repair is reviewed, and repeat problems are flagged so operations directors fix the cause rather than the symptom. Prioritising by severity means the most serious issues are handled first, not whichever was reported loudest.
Which standards does Incident Report Software support for incident work?
Incident Report Software keeps incident checks aligned to ISO 45001 and RIDDOR. The photos and readings each standard expects are required fields, so an incomplete check cannot be closed and a gap is caught before an assessor finds it. When a review is due, operations directors export a branded evidence pack built from scene and injury photo, investigation record, and corrective action sign-off, ready to hand over on the spot. Retention and history stay searchable, so proof remains defensible at any point, not only on the day of an audit.
Can teams run incident checks offline and across multiple sites?
Yes. Incident Report Software is offline-first: teams complete incident checks on iOS or Android with no signal, capturing scene and injury photo, investigation record, and corrective action sign-off in the field. Each record syncs automatically when the connection returns, with its timestamp intact, and the same template runs on every site. So operations directors get a live view of what is complete, overdue, or failing per location, and a weak connection in a plant room or basement never costs a round or loses a photo.
What evidence proves an incident inspection was completed?
Every completed incident inspection carries scene and injury photo, investigation record, and corrective action sign-off, a GPS location, a timestamp, and a named sign-off. Because the evidence is captured during the round rather than typed up afterwards, operations directors can show exactly what was checked, when, and by whom. When an assessor or client asks, the record exports in seconds as a branded PDF or a searchable history, so proof never depends on someone remembering where a photo was saved or which folder holds last quarter's records.
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